Florida State University Hiring for Senior Accounting Specialist – UBA/Facilities at Tallahassee, FL Full Time

Job Title: Senior Accounting Specialist – UBA/Facilities
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57303
Department

University Business Administrators – Facilities

Responsibilities

This position is responsible for the management and supervision of the Accounts Receivable (AR) Billing section at Facilities for Maintenance and others, the Facilities budget reconciliations, and the development of auxiliary rates across Facilities. Conducts detailed financial analyses pertaining to recurring revenue streams and makes recommendations that have a significant impact on the University.

• Responsible for the day-to-day management of the accounts receivable functions of OMNI Billing, Aim reconciliations, Facilities departmental ledger reconciliation, and developing Auxiliary Rates for Facilities. Provides good internal administrative controls to ensure accuracy and timeliness of financial information to include university departmental billings and external customer billings. Conducts detailed financial analyses by auditing, verifying, and performing complex financial reconciliations of departmental billing operations. Ensures compliance of Facilities staff to university policies with regards to billing and management of revenue for the Facilities operations. Responsible for analyzing revenue and expense trends and providing ad hoc reporting to management.
• Ensures Facilities departmental general ledger revenue and expense information is reconciled in OMNI to include the completion of the reconciliation certification. Prepares detailed financial reports and provides budget and/or accounting related recommendations to management for decision making process. Ensures facilities accounts maintain positive cash and budget balances. Responsible for compiling financial data, forecasting costs. Assists the Financial Director and other Facilities Directors to create long-term estimates to plan and budget for future required revenue funding allocations.
• Prepares monthly financial statements for facilities auxiliary and E&G operations. Responsible for preparing other routine financial reports and financial analysis as prescribed. Responsible for journal entry preparation as needed for corrections (i.e., classes etc.). Provides for good internal administrative controls to ensure accuracy and timeliness of financial information. Responsible for ensuring deposits are accurately recorded and reconciled to the general ledger. Accountable for surplus sales and payments. Manages the business activities of the master craftsman program including work order costs, billing, and time entry in AiM.
• Hires, trains, cross-trains and evaluates departmental staff performing fiscal functions related to OMNI Billing, Aim reconciliations, Facilities departmental ledger reconciliation, Auxiliary Rates and Utilities. Manages workload and may perform tasks assigned to direct reports. Develops and maintains partnerships throughout the University to attain departmental goals and objectives. Develops, coordinates, and manages special projects and initiatives to ensure customer satisfaction for Facilities AR and its stakeholders.

Qualifications

Bachelor’s degree and four years of accounting related experience; or a high school diploma or equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)

Preferred Qualifications

• The ability to develop auxiliary rates for different areas within a Facilities environment. These would include maintenance, waste management and master craftsman.
• The ability to bill monthly maintenance charges through AIM to campus partners and reconcile Accounts Receivable in OMNI.

University Information

One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU’s Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.