Florida State University Hiring for Purchasing Associate (College of Arts & Sciences) at Tallahassee, FL Full Time

Job Title: Purchasing Associate (College of Arts & Sciences)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 55060
Department

Florida State University College of Arts & Sciences

Responsibilities

This position Serves as a purchasing representative for the College of Arts & Sciences, assisting departments within the College as needed with all procurement activities and supporting day-to-day operations of the College of Arts & Sciences.

In this role, you will be responsible for:

• Collaborating, coordinating with departmental personnel, and managing the procurement of materials, services, supplies, property, equipment, etc.
• Initiating purchases (e.g., entering requisitions, change orders, payment request forms, SpearMart punch-out catalog orders, completing departmental online journal entry forms, etc.), verifying status, tracking procurement items from requisition to receipt & delivery to final payment phase, and providing requester(s) with email notifications of status.
• Monitoring purchasing transactions such as requisitions, purchase orders, invoices, and p-card transactions daily to ensure appropriate budget account is indicated, receiving on deliveries, monitoring payment of invoices to ensure compliance with the University Prompt Payment Policy, and assuring all purchasing functions are in compliance with Federal, State and University laws, policies and procedures using OMNI queries and reports.
• Completing all applicable authorization requests or approval forms prior to purchase.
• Working with Accounts Payable and Purchasing to resolve problems as needed.
• Following up on special requests related to orders and works with University Purchasing or the vendor to resolve problems that may occur.
• Assisting with and completing input of Vendor forms and information as well as completion of Foreign Vendor Payment requests.
• Using purchasing card to complete transactions; maintaining records of order request, payment, shipping, and any other correspondence for audit purpose. Verifying receipts for accuracy and working with proxy on resolving any questions or concerns.
• Serving as a back-up P-card proxy for other P-card holders as needed by proxying pcard transactions and performing monthly P-Card reconciliations.
• Analyzing spending trends to create, monitor and maintain proper balances for internal POs.
• Compiling and reconciling internal PO balance reports to ensure accuracy in charges.

Qualifications

High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.

• Effective communicate skills both verbally and in writing.
• Experience establishing and maintaining effective working relationships and providing effective customer service.
• Experience gathering, interpreting, reporting, and/or editing information and performing accurately in a detail oriented environment.
• Ability to make purchasing decisions based on independent research and judgment.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Knowledge of and the ability to interpret and apply related federal and state laws, rules and regulations, and University policies, and procedures.
• Experience working with Microsoft Office Suite, specifically Excel, and the ability to learn new computer applications.

Preferred Qualifications

• Bachelor’s Degree
• Experience working with FSU systems to include OMNI and SpearMart.
• Experience with and knowledge of FSU’s procurement policies and procedures.

University Information

One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans’ Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans’ Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans’ Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans’ Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.

If not otherwise specified, schedule is M-F, 8-5.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU’s Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.