University Business Administrators – Information Technology Services site
Responsibilities
This position will serve as a department representative responsible for the operations and coordination of all Human Resources related transactional functions for the Information Technology Services (ITS) departments: ITS, ERP, ITAPP, NWRDC, SDC, and FLVC
Ensures policies and procedures related to human resource actions for the departments are in compliance with University, State, and Federal regulations and standards. Coordinates appropriate background checks, including special checks for Criminal Justice Information Services (CJIS) and Security Awareness TM Certifications. Maintains employee in-house personnel files, departmental job opening packets, and HR Department Records.
Serves as a resource providing guidance to ITS department hiring managers and employees regarding human resources policies and procedures, guides hiring managers through the recruiting process, and ensures the tracking system is up to date with the latest information.
With direction from the Office of Human Resources, counsels employees and management on HR issues including FMLA and Worker’s Compensation.
Monitors weekly time entry status and assists with the facilitation of corresponding employee/supervisor time entry, review, and approval process to ensure accuracy and compliance with university standards. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments.
Assists in managing the active appointment reports, cost center spreadsheets, and payroll cost center reports ensuring accurate and timely data. Prepares payroll certification report for management approval signatures.
Qualifications
High school diploma or equivalent and four years of work experience. (Note: post-high school education can substitute for experience at the equivalent rate.)
Preferred Qualifications
Preferred qualifications include:
Helpful
Who is an ideal candidate for this position? You’re known as a problem-solver and a go-to person for sound advice. You work well under pressure and think quickly on your feet – remaining calm and professional. You’re able to see the big picture and the small details without much effort. Discretion comes naturally to you and going “above and beyond” Is not just a catchphrase – it’s what you do. You’re able to connect with people across diverse backgrounds. You can balance compliance and customer service. You can easily engage with others, be assertive, and be diplomatic at the same time. This position takes a unique skill set. Good communication skills are a must.
What is a typical day in this position? No two days are the same. One day you may be assisting a supervisor with their job posting. Next, you may be assisting in reviewing timesheets or assisting an employee in completing the timesheet accurately. Let’s be honest – this role is challenging. But along with the challenges comes the reward of resolving conflicts and helping to foster a positive and productive work environment.
What can I expect in the first 60-90 days? Your first few weeks will be getting up to speed on all things FSU HR – our policies, procedures, and what is expected of you. You’ll also spend time shadowing other Program Associates on processes, so you understand how to manage and process assignments. There’s on-the-job training, but you’ll need to bring your previous experience and skills to the table. Previous experience in human resource processing is very helpful, and we’ll spend time transferring those previous skills to this role.
University Information
One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans’ Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans’ Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans’ Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans’ Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
Considerations
This is a USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU’s Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
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