Florida State University Hiring for Administrative Associate (Biological Science) at Tallahassee, FL Full Time

Job Title: Administrative Associate (Biological Science)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 55275
Department

Department of Biological Science – Florida State University College of Arts & Sciences

Responsibilities

This position serves as the Assistant to the Department Chair and is responsible for various administrative functions pertaining to faculty, including:

• HR matters related faculty, including appointments, contracts, faculty files, and separation checklists.
• Maintaining all faculty records for the department.
• Reconciling biweekly payroll to ensure accuracy.
• Arranging and attending monthly faculty meetings and recording minutes.
• Providing support for faculty recruiting search committees and arranging travel for candidates.
• Maintaining the online calendar of all faculty travel.
• Administrative aspects of faculty development, effort, and evaluation processes, including coordination of meetings, document entry, and preparation of materials.
• Preparing initial reports for faculty assignments for review by the Chair and faculty member.

This position is also providing support in a broad range of administrative areas for the Department including:

• Serving as a Department Travel Representative and travel card holder for official University business, including arranging hotel accommodations and processing travel reimbursements.
• Coordinating special events for the department including creating and maintaining the schedules, communicating with speakers, and processing payments.
• Keeping schedules for conference rooms and holding a building master key.
• Assisting with daily office operations, to include: preparing correspondence, reports and presentation materials; maintaining the Chair’s calendar; dispersing information; screening calls; and directing students, faculty, and visitors.
• Serving as accountant for departmental FSU Foundation accounts, including processing disbursements, deposits, and gift transmittals
• Coordinating Scholarship Committee initiatives including advising on policy and regulations, availability of funds, and distribution of awards

Qualifications

Who is an ideal candidate for this position?

An individual who is detailed and able to organize tasks and meet deadlines. Someone who enjoys problem-solving, prioritizing, and multitasking. This is an essential role to the department that supports everyone from students, faculty, and staff. Needless to say, good verbal and written communication skills are required. You are comfortable taking an active role to ensure the office is operating efficiently.

You are committed to service excellence, able to maintain a productive, ethical work environment. You thrive when working independently but can also work as a team player when needed.

Minimum Requirements include:

A high school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

• Knowledge of Microsoft Office Suite and willingness to learn computer programs
• Effective communication skills, including by phone, email, and in-person
• Ability to demonstrate courteous and professional customer service skills
• Ability to keep accurate records and familiarity with basic office procedures

Preferred Qualifications

• Preference will be given to applicants with previous administrative, office, or human resources experience.
• Familiarity with FSU policies and procedures and experience with FSU’s OMNI system is a plus.

Other Information

The Department is one of the most robust units in the College of Arts & Sciences, with 92 faculty and staff members, 130 graduate students, 2,000 undergraduate majors, and more than $9 million in annual research expenditures. We strive for a cohesive and collaborative culture focused on excellence in research, teaching, mentoring, and service.

Contact Info

If you have any questions regarding this position, please contact Katherine Garner, Business Manager, at [email protected].

University Information

One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Minimum starting salary for the position is $36,250. Anticipated starting salary will be commensurate with experience and qualifications.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans’ Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans’ Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans’ Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans’ Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU’s Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.