First Alameda County Hiring for Human Resources Administrative Assistant Job at Alameda, CA Full Time

Job Details
Job Location
Headquarters – Alameda, CA

Position Type
Full Time

Salary Range
$50,000.00 – $68,000.00 Salary/year

Job Category
Human Resources

First 5 Alameda County helps young children grow up healthy and ready to learn during the most important time in their development. We have more than two decades of experience funding innovative programs and advocating for policies that produce better futures for our children. Our Vision is that every child in Alameda County will have optimal health, development and wellbeing to reach their greatest potential.

Join our amazing mission-driven team that in partnership with the community, supports a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities and improves the lives of children 0 to 5 and their families.

Our Human Resources Administrative Assistant coordinates and provides administrative, operational and procedural support in our Human Resources department.

• Provide administrative support for recruitment including postings jobs, scheduling panel interviews with candidates and internal panel, preparing packets for panels, and occasionally participating in panel interviews.
• Support benefits administration and help employees with basic benefit questions.
• Prepare onboarding and separation documents for hires and terminations.
• Process ACERA Pension paperwork for new enrollees.
• Complete verbal employment verifications.
• Prepare Payroll Action Forms (PAF) in HRIS for changes in salary or status, and terminations.
• Prepare vouchers for vendor invoices.
• Perform human resources administrative tasks including maintaining and updating HR files.
• Run reports from HR system and audit data to ensure complete and accurate data.
• Assist with delegated tasks during Open Enrollment.
• Performs back up reception functions with an in-depth knowledge of all F5AC programs and services and a high customer service level.

Education & Experience
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent of five years office, administrative or Human Resources experience

• Associate degree or equivalent of two years of college (90 quarter units or 60 semester units) may be substituted for 2 years of experience.

Knowledge of:

• Office administrative practices and procedures, including records and file management

• Operating standard office equipment.

• HR systems, Paycom experience preferred

• Basic budgetary and financial record keeping techniques, including processing invoices and contracts

• Research and report preparation principles

• Event, meeting, training logistics

• Proficiency in Microsoft Office Suite, including Excel, Office 365 preferred

Ability to:

• Organize and prioritize assigned work, and work well under deadline pressure in a fast-paced organization

• Maintain confidentiality and HIPAA Compliance

• Support and deliver high quality customer service to a diverse population, in person, by email and telephone

• Operate standard office and audiovisual equipment

• Communicate effectively, verbally and in writing, including ability to write and produce reports and meeting minutes

• Think proactively, anticipate problems, analyze situations, consider alternatives and with supervisory approval develop effective solutions

• Exercise judgment within established policies and procedures

• Following Supervisory instruction, take initiative and work independently on assigned work

• Establish and maintain courteous, professional, and effective working relationships with those contacted in the course of work, work as part of a team

• Maintain accurate records and files, pay close attention to detail

• Meet attendance requirements of the position, be punctual and timely in meeting all requirements for work performance

• Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures

First 5 Alameda County Benefits

We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.

We also offer paid vacation, paid time off and sick time. We have 1 paid holidays including the week between Christmas Day and New Year’s Day as paid time off.

Job Type: Full-time

Pay: $50,000.00 – $68,000.00 per year