Enfield Management Company Hiring for Administrative Assistant/Property Management Job at Nashville, TN Full Time

Enfield Management is currently seeking a full-time Administrative Assistant with property management industry experience. Enfield was voted as a top workplace in 2021 and 2022, and offers great company benefits and career growth opportunities. Bring your superior administrative skills and join our team!

Job Title: Administrative Assistant

Department: Home Office

Reports To: Director of Property Management (Owner)

FLSA Status: Non-Exempt

POSITION SUMMARY: An administrative position that directly supports the activities of the organization by performing the following duties under the supervision of the Director of Property Management. Prior property management office experience required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Administrative support to owner and other members of the Enfield Leadership Team

· Answer and direct phone calls

· Schedule appointments and maintain calendar for Director of Property Management

· Schedule and coordinate staff and other meetings

· Organize, schedule, and attend meetings, take detailed minutes and follow-up on action items

· Assist with the creation, organization and implementation of various company activities and events

· Create and distribute meeting agendas

· Prepare PowerPoint presentations and act as presentation host for various meetings

· Write and distribute email communications and correspondence, including letters, memos, and forms to property owners, property staff, and vendors

· Assist with analysis, creation, preparation, and distribution of regularly scheduled reports

· Order and maintain office supplies and equipment

· Order and distribute company uniforms

· Provide and collect various employee acknowledgement forms

· Order and schedule distribution of company-issued cell phones

· Manage new property onboarding and property disposition checklists

· Liaise with senior management and third party property owners to handle requests and queries

· Create and maintain company contact and property lists

· Create, organize and maintain electronic files

· Reconcile and submit expense reports

· Provide general support and act as back-up for Home Office staff as required

· Attend job-related training as required

· Complete ongoing mandatory company training

· Provide excellent customer service

· Other related duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:

· Property Management industry

· Operation of standard office machines and equipment including telephones, copiers, computers, etc.

· Spreadsheet, word processing, and presentation software including Microsoft Office 365, Excel, Word, PowerPoint

· Knowledge of and proficiency with Microsoft Teams and Zoom

· Knowledge of Realpage/Onesite property management software a plus

· Knowledge of office management systems and procedures

Skill and/or Ability to:

· Communicate effectively both orally and in writing

· Prioritize workload and conflicting demands

· Strong leadership qualities

· Use time management techniques to organize and prioritize work

· Maintain confidentiality of sensitive and privileged information

· Understand and follow oral and written directions

· Work independently and use independent judgment

· Learn and utilize new and current technologies

· Strong organizational skills

· Detail oriented, analytical, and problem-solving skills

· Maintain high energy, be innovative and assertive

Education/Experience:

· High School Diploma or GED required; Associates or Bachelors degree preferred

· Minimum five (5) years of administrative experience in property management and/or training; or equivalent combination of education and experience in property management

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually mild.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods. The employee is regularly required to enter text or data into a computer or other machine by means of a traditional keyboard. Employee is regularly required to use hands to finger, handle, or feel, and repeating motions that may include the wrists, hands, or fingers. The employee is regularly required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel or crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by supervisor.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Nashville, TN 37212: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• property management administrative: 5 years (Required)

License/Certification:

• Driver’s license and can pass a background check (Required)

Work Location: One location