Empire State University Looking for Sponsored Programs Administrator Full Time

Company Description:

Founded in 1971 as the innovative campus of the State University of New York (SUNY), Empire State University empowers learners from diverse backgrounds to achieve their educational goals. We have decades of experience providing educational access through online teaching and learning, individualized instruction, mentoring, and prior learning assessment. We build on our students’ experiences to promote their growth and drive upward mobility and economic development in New York state and beyond. SUNY Empire’s 97,000 alumni are teachers, nurses, entrepreneurs, and leaders in their communities and their fields. Visit www.sunyempire.edu and follow us on social media @SUNYEmpire. 

SUNY Empire is committed to creating a multicultural, inclusive academic and work environment. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that having diverse faculty and staff is critical to academic excellence and prepares students to live and work in an increasingly global world. 

Job Description:

Empire State University seeks a Sponsored Programs Administrator (Research Foundation Title: Senior Administrative Staff Associate) who can continue to grow the university’s external funding portfolio. The ideal candidate will provide leadership for pursuit of grants and oversight of sponsored programs in alignment with SUNY Empire’s mission and strategic plan. Additionally, the Administrator will take a strategic approach to institutional efforts to obtain external funding through grants, contracts, and other sources.

The Administrator is responsible for the administration and management of the Office of Sponsored Programs ensuring compliance with all federal administrative requirements and costing principles, state regulations, grantor restrictions, and university fiscal policies. The Administrator oversees all aspects of proposal administration, sponsored program agreements, and contract negotiation with external agencies. The position assists senior administrators and principal investigators with issues related to externally sponsored research activities and affiliated contractual requirements. The new Administrator will be responsible for building the Office of Sponsored Programs. Effective communication skills are critical in this position to promote a facilitative environment and functional office culture.

The Sponsored Programs Administrator’s duties include:

• Design, lead and oversee the execution of a public and private grants program in keeping with the needs, priorities, and competencies of the institution and its faculty and staff. Efforts range from finding grant sources and informing appropriate individuals; assisting with and overseeing the development and writing processes; and assisting with final grant production, presentation, and achievement.
• Mentor faculty and staff in grant writing, grantsmanship, and grant and contract management; interpretation and dissemination of guidelines, regulations, and compliance requirements.
• With senior administration, develop campus policies that foster research, scholarship, and creativity.
• Research and interpret funding opportunities and requests for proposals from government agencies and foundations to determine appropriateness for the university; evaluate and recommend how best to respond.
• Continually review and update information pertaining to changes in federal regulations, specific agency requirements, and procedures for administration of funded awards.
• Provide oversight and faculty and staff support in grant and sponsored program activities to include contract and subcontract preparation, negotiation, and recommendation for acceptance.
• Serve on campus and SUNY system-level committees related to external funding. This includes the Institutional Review Board.
• Prepare reports on sponsored project activity; provide data for institutional reporting and publicity. Assist institutional officials and faculty in developing proposals for infrastructure improvement.
• Supervise sponsored programs staff and graduate assistants.
• Maintain grants databases.

Requirements:

Required Qualifications:

• Master’s Degree or equivalent
• Ability to manage multiple priorities in a fast-paced environment
• Ability to interact effectively with Office of Sponsored Programs’ stakeholders, including administrators, faculty, staff, students, governmental agencies, and other prospective funding sources
• Evidence of excellent written and oral communication skills

Preferred Qualifications:

• Three years’ experience in sponsored programs administration
• Experience working with SUNY Research Foundation
• Experience working in higher education
• Experience managing a small office

Special Information:

• This position is located in Saratoga Springs, NY
• Ability to travel throughout New York State
• Occasional evening and weekend obligations
• VISA sponsorship is not available for this position
• SUNY Research Foundation position

Additional Information:

Rank/Salary: $75,000-$85,000, dependent on experience and qualifications. 

The Research Foundation for the State University of New York is a private, not-for-profit employer that offers employees a challenging work environment, in addition to a compensation package with competitive salary and attractive benefits.

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT www.sunyempire.edu/safety-security.

Application Instructions:

Applications Due By: Applications accepted until position is filled.

If you are interested in applying for this position, please submit the following documents, which are required for consideration by clicking on the APPLY NOW button:

• Resume
• Cover letter
• Name and contact information of three references

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants – Please click here to login to your Empire State University Employment Account to check your completed application or to update your account.