Emory University Looking for Program Coordinator – School of Medicine, Education and Residency Programs Full Time

Job Number: 123749

Department: SOM: Medicine: Edu & Res Prgms

Campus Location (For Posting) : City
Atlanta

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Description

The Program Coordinator will split time 75% with the Critical Care Clerkship and 25% with the Internal Medicine and Combined Internal Medicine – Pediatrics Residency Programs. This is a hybrid position with some remote work and in-person responsibilities. Occasional weekend and evening work is infrequent but required.

Clerkship Coordination Responsibilities
This position supports the Critical Care Clerkship Director(s) in the administrative management of this medical student clerkship.

• Maintains the course syllabus for each of the assigned rotations ensuring that it matches Canvas.
• Updates course catalog descriptions for each of the assigned rotations including contact information, rotation activities, and course availability each year and as needed.
• Enter student site schedules (if applicable) in OASIS.
• Serves as the point of contact while a student is on rotation and acting as a liaison between the student and the course director.
• Reserve rooms for all rotation activities (25Live): Submitting & confirming room reservations in 25Live and Submitting ExCEL form for SIM Lab space.
• Ensures appropriate credentialing of all medical students at multiple locations for the rotations.
• Keeps track of student attendance, tardiness, and professionalism problems and in conjunction with the course director, reporting all concerns to the OMESA Dean’s Office.
• Ensures all School of Medicine and OMESA Policies & Procedures are being met.
• Reviews and Releases Clinical Assessments from OASIS and enters final grades.
  into OASIS within 30 days of course completion (Grade Timeliness).
• Ensures Confidentiality of student’s data and ensures that a conflict of interest does not occur.
• Setup and distribute evaluations in OASIS for each course including student and attending/resident evaluations.
• Maintains the Canvas site for the course.
• Oversees the Visiting Student Application Service (VSAS) for the department and determining visiting students.
• Maintains clerkship calendars: updating Didactic week events on Outlook calendar, Administrative due dates (i.e., grades, site assignments), Matching to Canvas, Reviewing & Updating calendar invitations to send to instructors.
• Maintain and update announcements in Canvas.
• Coordinates Virtual Critical Care Rounds (VCCR): Enroll students in VCCR (315170 Clerkship), track module completion, track final exam completion.
• Track grades in canvas (i.e., input VCCR and track modules done or not).
• Is available and occasionally will be in-person as required for didactics and simulations.
• Will be in-person for all exams, make up exams, and orientation days.
• Manages data in OASIS: enter roster into the 910S sites course, and update events calendar for the cohort.
• Manages site assignments and changes: Badge access to new site, Send Email to Students to have them fill out Canvas survey, send site assignment email to students, Send site assignment email to units.

Residency Program Coordinator Responsibilities
In addition to the responsibilities above, this position supports the Program Administrator and Program Director of the Combined Internal Medicine – Pediatrics Residency Program. This position will assist the residency program by:

• Proving Administrative support to the Program Director (PD).
• Maintaining the Program Director’s calendar.
• Assisting the PD in the development of this new residency program.
• Provides onsite support for Residency Program events as required.
• Provides Intern Recruitment support as required.
• Provides Intern Orientation support as required.

JOB DESCRIPTION:

• Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.
• This is not an administrative support position.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

• Experience with OASIS, CANVAS and New Innovations is a strong plus.
• Experience in a collegiate-level academic environment is highly preferred.
• The ideal candidate will have worked with Medical Student Clerkships and/or Residency Programs previously.
• Strong database management skills, including query, data input, and reporting.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. 

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.