Embry-Riddle Aeronautical University Looking for Projects Manager Full Time

Job Description

About Embry-Riddle Aeronautical University: 

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University’s Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.  

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space. 

For Academic Year 2022-23, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University’s residential campuses and approximately 20,195 students in total enrolled with the University around the world. 

The Opportunity:

The Project Manager position is responsible for planning and managing road construction, remodels, renovations, additions, equipment alterations and/or additions on construction projects at the Prescott Arizona Campus.

Specific Duties and Responsibilities

Review, evaluate and plan proposed new University projects as instructed by campus leadership through the Director of Facilities Management.

Prepare construction documents in conjunction with the ERAU CAD Designer and Director of Facilities Management.

Obtain input from directly involved ERAU Departments in planning projects. Oversee and assist in preparation of construction documents for new projects prepared by outside architectural and engineering firms.

Develop and write scopes of work for new projects. Work with other ERAU IT and A/V Departments to obtain scopes of work on new projects.

Prepare bid documents including written RFP proposals.

Supervise and conduct bidding process to obtain bids from contractors, vendors and material suppliers for projects. This includes issuing RFPs to contractors, conducting pre-bid meetings, reviewing submitted bids and selecting lowest qualified bidder.

Act as purchasing agent to obtain direct buy project materials from vendors.

When necessity dictates locate and find contractors to perform work on campus projects.

When required coordinate and work with public utility companies for infrastructure on new projects.

Deal with government officials when required to comply with local construction laws and project permitting.

Responsible for organizing and maintaining project documentation in electronic folders.

Responsible for maintaining communication between all parties involved with the projects throughout the period of construction. 

Work with contractors on developing and generating construction project schedules to comply with university needs.

Supervise and manage outside contractors and vendors performing work on campus projects. This includes but is not limited to daily onsite visits, weekly onsite construction progress meetings, onsite meetings for unexpected issues, etc.

Identify any conditions that would cause scheduling delays and make corrections to insure projects are on time and on schedule.

Oversee, approve and execute any project change orders insuring these are changes above beyond what is called for in the contract documents.

Review for accuracy and approve payment on all submitted project invoices.

Maintain and follow through on Blue Stake procedures for construction projects.

Safety officer enforcing OSHA and University safety requirements on construction projects.

Act as a liaison between university staff/employees and contractors performing work on campus.

Work with and assist University staff directly involved in new construction projects.

Coordinate with Materials Management the receiving of materials for projects Produce weekly Trench side Update progress reports on all ongoing projects for campus leadership and all staff directly affected by given project.

Prepare and maintain on a weekly basis using Microsoft Projects a Master Project Schedule and a Master Construction Schedule and file in Microsoft SharePoint.

Ensure completion of project meets or exceeds University requirements and expectations.

Work with University staff and ERAU Facilities to provide smooth interface transition from final project completion to operational status.

ERAU benefits include: 

• Retirement Plan – ERAU offers immediate vesting and provides a 6% gift and will match up to 4% of employee contributions 

• Two BCBS health plans – PPO and high deductible plan with a health savings account 

• Tuition waivers for employees, spouses, and dependent children 

• Use of various campus services: fitness center, library, mailroom and enjoy observation flights 

Qualifications