Embry-Riddle Aeronautical University Looking for Director of Business Administration and Financial Services, Florida NextGen Test Bed Full Time

Job Description

About Embry-Riddle Aeronautical University:  

At Embry-Riddle, we take pride in our position as the world’s largest and most comprehensive university dedicated to aviation and aerospace. Located in Daytona Beach, Florida, and Prescott, Arizona, our esteemed residential campuses offer a prestigious educational experience. However, our commitment to education knows no borders as our Worldwide campus expands our reach globally, providing a world-class education online and at approximately 110 locations across the United States, Asia, Europe, and Central and South America. This breadth of reach ensures that students can access our exceptional programs without geographical limitations. 

With a history spanning nearly a century, we have continually adapted to the dynamic needs of the industries we support. In the Academic Year 2022-23, we welcomed over 11,100 students to our residential campuses and over 19,000 students at our worldwide campus.  

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match, free tuition for employees and their immediate family members, and a generous personal leave program. To find out more about our benefits and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page.     

The Opportunity:  

Embry-Riddle is now hiring a Director of Business Administration and Financial Services for the Florida NextGen Test Bed. This position reports to the NextGen Program Manager and serves as the principal administrator to coordinate and support all financial, accounts payable and receivable, monthly and quarterly financial reporting, pricing proposals, budgeting and interface with the Office of Sponsored Research Administration. The Director coordinates, manages, and executes activities of specific projects on behalf of the Program Manager and provides focused support to other Managers and/or Directors.

Responsibilities include the following:

• Coordinate and document, on behalf of the ERAU Contracting Officer, any technical, fiscal issues with the customer in the event of negative impacts that may arise. Notify the ERAU Contracting Officer if their presence or participation is required to resolve issues with the FAA NextGen Contracts. Primary coordinator with ERAU project managers and the Office of Sponsored Research Administration regarding the preparation of ERAU Cost Proposals for R&D NextGen funding. Support the Office of Research Administration during the review of task requirements and the review of ERAU’s and subcontractor’s proposal pricing’s Basis of Estimate (BOE) to ensure all proposed proposal budgets are substantiated and fully vetted prior to the Office of Sponsored Research Administration’s submission to the customer. Prepares the final draft cost proposal from NextGen for submission to the Office of Sponsored Research Administration for delivery to the customer. Support contract negotiations of the Office of Sponsored Research Administration by supporting the preparation and development of documentation that may be required by Office of Sponsored Research Administration. Serve as primary interface with ERAU Office of Sponsored Research Administration to resolve issues pertaining to expected or awarded contract efforts and ensuring timely inputs to the Office of Sponsored Research Administration of student, staff and faculty efforts, itemized travel, general expenses, capital equipment and or subcontractor/consultants. Proficient in Workday and Discoverer/Oracle systems to support financial management of NextGen Program. On behalf on the NextGen Program Manager, interface and represent the Program with ERAU Department including, Contracts, Accounts Payable, Procurement, IT, Budget Office, SVP/CFO’s office, SVP/Provost, Facilities, Controller, Materials Management, Accounting, HR, Payroll, NEAR and all subcontractors and external service organization. Represent the NextGen Program Manager by attending the Daytona Airport’s Daytona Beach International Airport Tenants Meetings and Daytona Beach International Airport Hurricane Meetings.
• Manage the preparation of the NextGen Program annual budget, ensuring all required inputs have been gathered from Program Executives and Project Managers. Support the preparation and presentation to ERAU Executive Manage the proposed annual budget and its supporting documentation and assumptions. Review and analyze Task’s revenue and expenses to ensure compliance with planned execution including multiyear task projections of revenue and expenses. Review the preparation of quarterly reports for the NextGen program that details actual sales, expenditures, margins, faculty salary saving, student wage support and expected task close out margins. Prepare a summary of the following quarter’s projected contributions to the University.
• Ensure programmatic compliance and proper controls are in place within the program office.

Qualifications

Required Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 10+ years of related work experience in business administration and financial services.
• Proven skills with university applications, including Discover or Oracle.
• Proven skills with Microsoft Office, including Excel, Word, and Outlook, and their use in analyzing data and creating effective presentations.
• Advanced knowledge of federal government contract types, including cost plus fixed fee, time and material, and firm fixed price.
• Advanced knowledge of federal contract vehicle types including Other Transaction Agreement (OTA) or Indefinite Delivery Indefinite Quantity (IDIQ).
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Strong written and verbal communication abilities.
• Ability to work independently, take initiative, set priorities and see projects through to completion.

Application Instructions:

To be considered, please include a resume with your application.