Elgin Community College Hiring for Human Resources Coordinator at Elgin, IL Full Time

Job no: 494617
Position Type: Full-Time
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Administrative Support, Office Support
Role: Human Resources Coordinator

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday – Friday 8AM – 5PM

Rate of Pay:

This position is a grade 12 with a minimum of $37,875 and a mid-point of $50,500. Salary offer will be commensurate with the education/experience, in alignment with the College’s compensation philosophy, and the current CBA, if applicable.

FLSA Status:

Non-exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of moderate difficulty by supporting all functional areas of Human Resources including research, data collection and administration of policies and procedures. Supervises student workers and the front desk operations. Provides administrative support to the Safety Department and serve as a primary back-up to the Payroll Department. Work is distinguished by the ability to assist Human Resources areas when needed and remain knowledgeable about the basics of all areas. Direction is received by the assigned manager.

Required Knowledge, Skills & Abilities:

1. Completion of an Associate’s degree in Human Resources, Social Services, Psychology or a related field and two years of office support work experience in the service industry which included direct customer contact, or an equivalent combination of training and experience.
2. Good knowledge of Human Resources functions and systems.
3. Considerable knowledge of administrative and clerical procedures and systems.
4. Working skill in researching and identifying errors and discrepancies.
5. Considerable skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
6. Considerable skill organizing work in order to meet established deadlines.
7. Considerable skill in verbal and written communication with all levels within the organization.
8. Working skill managing multiple priorities.

Desired Knowledge, Skills & Abilities:

Essential Duties:

1. Assists all functional areas of Human Resources as required in order to keep the department operating.
2. Assists employees and visitors with regard to Human Resources procedures and/or questions.
3. Maintains an understanding of the work of colleagues to effectively provide back-up and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. Serve as a primary backup to the Payroll Department.
4. Updates and maintains Human Resources databases, reports, spreadsheets and lists.
5. Designs and maintains various record keeping systems.
6. Collects data from a wide variety of sources. Compose/run a variety of routine/ad hoc reports for department management, proofreading to ensure accuracy. Analyze data to make recommendations to management for action. Independently completes special projects and assignments utilizing Excel, Word and PowerPoint.
7. Responds to SURS inquires, including updating data in the SURS database, researching issues, and providing information to employees concerning SURS.
8. Provides supervision to student workers and manage the Front Desk. Provides administrative support to the Safety Department.
9. Manages the office supply inventory, ordering supplies as needed.
10. Perform administrative tasks such as:

• Employment Verification

• Driver Authorization requests

• Unemployment

• Leave plan Administration

• Benefits processing (Professional Development – Tuition Reimbursement) (FMLA still in training)

• Payroll processing

• In District rates

• Org Chart update

• Assisting ELR in Employee Recognition event

• Performance Evaluations

• Board Reports

• Requisitions/paying invoices

Other Duties:

1. Perform other job-related duties as assigned which pertain to the job description.
2. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 05/05/2023. Elgin Community College Support Staff Association (SSECCA) members that apply by 05/12/2023 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Advertised: May 5, 2023 Central Daylight Time
Applications close: Open until filled