El Paso Community College Hiring for Coordinator – Records, Graduations, and Evaluations at El Paso, TX, TX Full Time

Responsible for assisting the Manager of Compliance and Student Records with coordinating, organizing, and monitoring the day-to-day operations within the Admissions and Registration department regarding Graduations, Evaluations, and Transfer Equivalency.

Essential Functions

Coordinate, organize, plan and delegate to ensure that all job tasks relating to Records, Graduations, Evaluations, and Transfer Equivalency are completed in a timely manner. Monitor and maintain grade changes, National Student Clearinghouse, and state reporting. Evaluate credit requests. Review and evaluate graduation applicants and course substitution and waivers. Take the lead in organizing the graduation commencement ceremony and maintaining all processes for candidates and graduates.Monitor and maintain department emails and correspondence. Assign daily work to staff. Create and develop reports to ensure the accuracy of department processes. Ensure compliance with institutional, state, and federal regulations.Serve as a liaison to internal and external reporting agencies and departments in regard to Records, Graduations, and Evaluations, including but not limited to Financial Aid, Veterans Affairs office, Dean’s offices, School Districts, National Student Clearinghouse, Texas Higher Education Coordinating Board (THECB), third-party software, and other institutions.Stay abreast with new trends and innovations in transcript and course evaluation and degree/certificate assessments. Monitor changes in laws and regulations that may affect college operations. Assist with policy and procedural changes as needed. Serve as a lead resource and primary contact in providing information and interpretation of transfer and graduation policies and procedures.Provide directions to assigned staff, including the recommendation for employment, supervision, orientation, performance evaluation, and guidance and support concerning professional development.Perform other duties as assigned.Qualifications

Required Qualifications:
1. Associate’s Degree and four (4) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

2. Strong interpersonal skills, good written and oral communication skills.
3. Must be detailed oriented.

4. Ability to make sound judgments.

5. Ability to plan and schedule work assignments.

6. Ability to solve problems effectively and perform effectively under pressure.

7. Experience managing and supervising personnel.

8. Effective leadership and decision-making skills.

Special Conditions:

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.Other Requirements

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. Only documents stating ‘Transcript’ or ‘Unofficial Transcript’ will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.

A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso County Community College district is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit, use hands to feel, and reach with hands and arms. The employee is frequently required to talk or hear and is occasionally required to stand and walk. The employee must occasionally lift or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.