EisnerAmper Hiring for Tax – Administrative Assistant – Temporary P/T at Donaldsonville, LA  Full Time

Under direct supervision, an Administrative Assistant performs routine assignments in support of the department which includes a wide range of administrative support responsibilities, planning, coordinating and communication functions.

QUALIFICATIONS:

• A High School Diploma or GED is required
• 3-5 years as an Administrative Assistant
• Must have excellent interpersonal, written and verbal communication skills to communicate professional and appropriately with a diverse group of individuals.
• Ability to deal effectively with interpersonal relationships, successfully working independently and within a team environment.
• Demonstrates a positive attitude and proactive nature.
• Must possess a high degree of professionalism including the ability to maintain high levels of confidentiality.
• Must demonstrate technical proficiency and the capability of performing at an intermediate or advanced level with respect to the Microsoft Office Suite of products with an emphasis in Excel, Word, and PowerPoint skills, or similar software applications.
• Must have the ability to learn quickly and effectively utilize the Firm’s timekeeping and travel expense programs (e.g. Pro System FX Practice Management, Concur).
• Must be highly organized and capable of multi-tasking in a fast-paced, continuously changing environment.

• Creates and proofreads correspondence, standard operation procedures, prepares reports and related work for the department.
• Provides photocopy, scanning, binding and other document management services.
• Maintains current EisnerAmper forms and checklists. Processes mail, overnight packages and order supplies when needed.
• Coordination of meetings as needed. Ensures that meeting rooms are neat and ready for use by clients and visitors and prep them for meetings.
• Maintains scheduling in Activity Timeline- reviews unassigned team members, helps in communicating availability.
• Downloads and distributes monthly, bi-monthly reports.
• Creates new users in firm’s systems, assigns rights, and remove as needed.
• Maintains client records and ensures that they are kept up-to-date.
• Makes updates to Project/Client codes in Practice Management.
• Meets client/key contacts and establishes appropriate working relationship, rapport, and confidence with the client.
• Sets up WebEx, Teams, Go To Webinar meetings as needed.
• Makes travel arrangements for Directors and assist with expense reports in Concur.
• Assists Directors with monthly billing and prepares bills on a timely basis.
• Manages CPE tracking and registration, etc.
• Enters time for team on a daily basis when needed.
• Manages calendars for Directors.
• Coordinate work activities with other team members consistent with priorities to ensure that the team/firm approach to assignments is maintained.
• Greets clients, answers telephone and effectively communicates messages. This responsibility includes assignment to the main receptionist desk on an as-needed basis.
• Coordinates with Human Resources for new hire training and supports employee-related special projects.
• Provides assistance to IT with employee desk and equipment setup.
• Orients new co-workers and actively supports teamwork throughout the firm.
• Communicates with supervisor any obstacles or items of concern.
• Complies with the professional and Firm requirements (e.g., employee handbook requirements, time entry procedures), quality control document requirement, confidentiality requirements related to client, proposal, personnel, and job related information.