Edmonds Center for the Arts/Edmonds Public Facilities District Hiring for Programming Coordinator/Talent Buyer Job at Edmonds, WA Full Time

EDMONDS CENTER FOR THE ARTS /EDMONDS PUBLIC FACILITIES DISTRICT

Announces the following EMPLOYMENT OPPORTUNITY:

POSITION: PROGRAMMING COORDINATOR / TALENT BUYER

SALARY: $45,000-$55,000 DOE, plus excellent benefits package

EMPLOYMENT STATUS: Full-Time, Non- Exempt

REPORTS TO: Executive Director

Edmonds Center for the Arts (ECA), a 700-seat performing arts venue located on the campus of the original Edmonds High School, just 20 minutes north of Seattle, seeks a high energy, creative, highly organized, and culturally competent professional as its Programming Coordinator/Talent Buyer to assist with the ongoing growth and expansion of its artistic programming.

ECA presents an array of outstanding performing artists from around the world, provides space, production management, and technical expertise for a variety of community partners and rental clients, and serves more than 85,000 patrons who enjoy the facility annually.

JOB SUMMARY:

Working closely with the Executive Director, the Director of Marketing & Business Development, and the Director of Education & Community Engagement, the Programming Coordinator/Talent Buyer will assist with the long-term strategic visioning and programming of ECA’s Presented Artist Series, Special Events, and new programming opportunities.

A Programming Coordinator/Talent Buyer at EPFD/ECA is committed to justice, equity, diversity, and inclusion, and strives to continuously reflect these values within both internal and external relationships. A Programming Coordinator/Talent Buyer values a diverse team, is welcoming of different perspectives and approaches, and makes sure that their colleagues and partners feel valued and empowered.

PRIMARY DUTIES & RESPONSIBILITIES:

Programming & Contract Management:

In collaboration with the Executive Director, this position is responsible for creating, planning, implementing, and overseeing all existing and new Presented Artist Series events, and strategies to develop new programs, open new opportunities to serve our community, and develop new revenue streams. The Programming Coordinator/Talent Buyer will:

• Work closely with the Executive Director to identify and book appropriate artists for the ECA Presented Artist Series.
• Collaborate with senior leadership on strategic visioning for ECA’s film series and other parallel programs designed to complement our main stage performances and help develop new audiences such as pre-show lectures, workshops, festivals, and more.
• Research artists’ past ticket sales data, analyze and provide feedback on ticket sales projections, ticket price scaling, and performance budgets.
• Create and send offer letters to artists/agencies and negotiate artist fees and contract rider details.
• Draft, review, submit, and monitor progress of contracts/agreements with all artists/agencies, ensuring clarity, fairness, and legal accuracy.
• Maintain contract timelines, coordinate payments, and provide accurate reporting.
• Coordinate the review and redlining of contract riders in partnership with Production Manager.
• Serve as liaison with ECA’s insurance company and work with Director of Finance & Operations to ensure up-to-date contract language.
• Assist in keeping internal departments informed of contract requirements and ensure all agreed-upon contractual obligations are fulfilled by every department.
• Represent ECA at regional and national conferences, including the Association of Performing Arts Professionals (APAP), Western Arts Alliance (WAA), Arts Northwest, and other conferences and showcases as deemed necessary and appropriate.

Development & Marketing:

• Collaborate with the Development Team, as needed, to identify, research and help support the submission of program-related grant proposals and reports.
• Work with the Development Team to negotiate and facilitate Artist Meet & Greet experiences for ECA’s sponsors and donors.
• Collaborate with Marketing Team to create and execute marketing plans and materials designed to maximize the impact of promotional efforts and develop and maintain new audiences.

Admin & Finance:

• Maintain accurate and up-to-date records and contractual/financial information at all times.
• Assist with the creation and presentation of information and materials to Committee Members, Board Members, and outside community groups as needed.

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent written and verbal communication skills.
• Outstanding interpersonal skills and ability to work well with diverse partners, community members, patrons, staff, and volunteers.
• Must be able to organize and prioritize work, be proactive, take initiative, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.
• Excellent attention to detail is required.
• Strong electronic organizational and administrative skills.
• High degree of comfort reading, writing, and understanding intent of contract language.
• Computer literacy. Proficient in MS Office suite including MS Word, Excel, PowerPoint, Teams, and Outlook.
• Ability to excel while working both independently and collaboratively.
• Ability to maintain confidentiality and handle privileged information in a discreet and confidential manner.
• Interest in and ability to work in a team setting, as well as independently, be flexible and adapt well to different dynamics in a fast-paced work environment to include the understanding of a collaborative, team-oriented leadership style.
• Fluency in English (reading, writing, and speaking) is required.

EDUCATION AND EXPERIENCE:

• Bachelor’s or Associates Degree in a related field with up to four years of related work experience, or equivalent combination of education and experience.
• A minimum of 2-3 years of relevant professional work experience in the performing arts or event management fields.
• A minimum of 2 years’ relevant experience in contract administration.

WORKING CONDITIONS:

• Programming Coordinator/Talent Buyer may be required to work outside of the normal workday and/or on weekends.
• Prolonged periods of remaining in a stationary position in an office setting and constantly operating a computer.
• Ability to observe details at close range during computer use and document review.
• Repetitive use of hands and wrists on computers and telephones.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Occasionally must be able to lift up to 40 lbs. at a time.
• May require occasional travel.

APPLICATION REQUIREMENTS:

Please send cover letter describing qualifications, resume, three references, completed EPFD/ECA Application Form and Voluntary EEO Survey(available for download at https://www.edmondscenterforthearts.org/who-we-are/employment) to careers AT ec4arts.orgOR Programming Coordinator/Talent Buyer Search, Edmonds Center for the Arts, 410 4th Ave N, Edmonds, WA 98020. No phone calls please.

Edmonds Center for the Arts is an Equal Opportunity Employer and is committed to advancing equity through our work and to becoming a more inclusive organization. People of color and others with underrepresented identities are strongly encouraged to apply.

NOTE: Pursuant to the Immigration Reform and Control Act, all new employees must present acceptable documents verifying identity, and authorization to be employed in the United States. Additionally, all applicants must possess a valid Driver’s License.

NOTE: An EPFD/ECA Application Form is required for all EPFD/ECA job openings. It is important that you review the application carefully. A candidate may be disqualified due to an incomplete application form. Any individual requiring ADA accommodation during any part of the selection process should advise EPFD/ECA of the need.

Job Type: Full-time

Pay: $45,000.00 – $55,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

COVID-19 considerations:
All employees are required to provide proof of COVID-19 vaccination upon hire.

Ability to commute/relocate:

• Edmonds, WA 98020: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Contracts: 2 years (Required)
• performing arts/event management: 2 years (Required)
• Negotiation: 1 year (Preferred)

Work Location: One location