Division of UnitedHealth Group Hiring for Division of UnitedHealth Group Job at Senior Administrative Assistant – Eden Prairie, MN Full Time

If you are located in Eden Prairie, MN, you will have the flexibility to work from home and the office in this hybrid role* as you take on some tough challenges.

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Come make an impact on the communities we serve as we help advance health equity on a global scale. Here, you will find talented peers, comprehensive benefits, a culture guided by diversity and inclusion, career growth opportunities and your life’s best work.SM

Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 08:00am – 05:00pm CST. It may be necessary, given the business need, to work occasional overtime. Our office is located at 11020 Optum Circle, Eden Prairie, MN 55344. Employees will be required to work 3 days onsite and some days from home.

• All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Create/maintain calendars/coordinate meetings avoiding scheduling conflicts
• Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training)
• Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
• Host, coordinate, and/or facilitate meetings/external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
• Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
• Plan and organize logistics of large and/or offsite events, using internal resources as needed (e.g., UHC Maxvantage Meeting, Teams)
• Compile and/or integrate information needed to complete reports and documents
• Prepare and/or format office documentation (e.g., proposals; letters; spreadsheets; reports) needed for various audiences (e.g., clients; executives; internal business partners)
• Review prepared documents to ensure accuracy and quality, and revise as needed
• Post relevant documentation (e.g., meeting notes; proposal letters; PowerPoint decks; policies and procedures; general correspondence) onto relevant systems (e.g., SharePoint; eDoc) and communication boards
• Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
• Record/label/file records and documents according to enterprise records management procedures
• Create/prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
• Utilize relevant software applications (e.g., Word; Excel; PowerPoint; Outlook, Adobe Pro)
• Create and/or maintain administrative desk manual to ensure continuity of office operations
• Act as a business segment liaison, (e.g., onboarding/offboarding, office supply ordering, and submitting hardware/software requests).
• Collaboration with team Chief of Staff, internal partners, finance, human capital, etc.
• Monitor/oversee internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action, as needed
• Trusted partner with senior administrative team to drive cross functional collaboration and engagement.

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma or GED (or higher)
• 2+ years of administrative support experience OR 2+ years of event/project coordination
• 1+ years of experience scheduling and maintaining management calendars
• Intermediate level of proficiency with Microsoft Outlook (calendar management, mailbox management)
• Experience with Microsoft Office (Microsoft Word, Microsoft Excel, Microsoft PowerPoint)
• Ability to work up to three days a week onsite in Eden Prairie, MN

Telecommuting Requirements:

• Reside within Eden Prairie, MN
• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Preferred Qualifications:

• Experience working with Concur
• Experience working with Microsoft Teams (meeting assistance, channel organization, content management etc.)

Soft Skills:

• Demonstrated ability to be proactive working in a fast-paced cross-functional environment
• Demonstrated attention to detail and excellent digital organizational skills
• Proven ability to be effective in a deadline driven environment with competing priorities
• Demonstrated ability to maintain professionalism and a positive service attitude

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies required all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment.

Careers with Optum. Our objective is to make health care simpler and more effective for everyone. With our hands at work across all aspects of health, you can play a role in creating a healthier world, one insight, one connection and one person at a time. We bring together some of the greatest minds and ideas to take health care to its fullest potential, promoting health equity and accessibility. Work with diverse, engaged and high-performing teams to help solve important challenges.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.

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