DePaul University Hiring for Department Assistant, Occupational Therapy at Chicago, IL Full Time

The Highlights: Assists the Program Director with day-to-day program operations.  Assists the Program Director, full-time faculty, adjunct faculty members, and students with everyday academic operations and acts as a liaison to the college, university administration, and service providers.  Acts as the department resource for important documents and information. Assists the Program Director and Academic Fieldwork Coordinator with logistics and communications internally and externally.

What You’ll Do:

• Serves as departmental liaison and assists with a broad scope of general program operations. Assists with maintaining or obtaining files, reports or documentation for the program director. Maintains records of facility access management, supplies, and equipment. Submits and follows up on work orders. 
• Receives, transports, stores, and inventories equipment, technology, and supply deliveries. Manages inventories and service contracts.  
• Supports the Academic Fieldwork Coordinator with maintaining site contracts, communication with sites, and documentation related to Fieldwork.
• Assists the Program Director with meetings and events. Attends faculty meetings and is responsible for meeting minutes. Maintains department meeting and event calendars, and departmental communications. Assists Program Director with course scheduling.
• Organizes and maintains important program documents. Maintains program contact lists. Helps maintain inventories of syllabi, vendors, important contacts, etc. Manages the content and design of the departmental Web content (including departmental website, social media and departmental blog). 
• Assists the program director and faculty with employee reimbursements, supply and purchase orders, ProCard transactions, catering, parking chargebacks, and other purchases needed for the department. Will hire and train student workers, approve student worker hours and submit stipends for students/student workers. 
• Assists program director with purchasing, procurement or other financial items. Submit stipend requests for faculty and students.  

What You’ll Need:

• Bachelor degree or experience in a similar position required.
• Minimum 3 years experience working in an office setting preferred, or other administrative experience. 
• Experience in an academic setting preferred. Must be able to work independently and meet deadlines. 
• Must be able to work in a team environment and provide excellent customer service to all stakeholders (staff, faculty, students, and the community).
• Ability to learn new computer applications, as needed.
• Proficiency using MS Office suite (Word, Excel).
• Ability to type 60 WPM accurately.

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.