Dallas College Hiring for Alumni Coordinator, Goldman Sachs , Small Businesses Program at Bill J Priest Campus Full Time

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If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Weekly Work Hours40Compensation RangeStaff Range N04Salary Minimum$43,000.00 AnnuallyFLSAUnited States of America (Exempt)Position Type

Position Summary

Performs general administrative and clerical support to the 10KSB Alumni Director to ensure efficient operation of the alumni team objectives and supports Goldman Sachs 10,000 Small Businesses program locally and nationally. The position supports functions related to alumni tracking, alumni outreach and alumni reporting to the local site team, Dallas College, Babson College, and Goldman Sachs Foundation. Skills required include customer service phone skills, Salesforce, Excel, and other software.

Required Knowledge, Skills, and Abilities

• Ability to work well in a fast-moving team environment.

• Ability to understand your role within the team and work to achieve your duties and assist teammates to the best of your ability.

• Welcomes collaboration and willingly takes initiative to assist/support team members.

• Ability to maintain positive attitude including being an active listener and sounding board as well as celebrating teammates’ successes. Patient and persistent communicator while achieving goal quotas through third parties.

• Ability to be actively involved and engaged while also demonstrating accountability, reliability, and reciprocating.

• Demonstrates knowledge of standard office procedures with the ability to provide administrative support to organization and staff.

• Ability to organize and schedule appointments, prepare and modify worksheets and documents including correspondence, charts, reports, drafts, and memos.

• Ability to work under pressure in a fast-paced work environment. Must be able to handle multiple projects or duties simultaneously, exercising independent judgment to plan, prioritize and execute workload.

• Demonstrated ability to use logical reasoning to analyze a situation and arrive at a solution.

• Demonstrated skill or ability to learn required computer technology to access data, maintain records, generate reports, and communicate with others.

• Ability to contribute effectively to the accomplishment of team or work unit goals, objectives, and activities; exhibit excellent public relations skills in person and over the phone.

• Ability to create a work environment that promotes and encourages collaboration and teamwork.

• Ability to understand and follow organizational policies, guidelines, and procedures to meet organizational directives and goals.

• Demonstrate experience using word processing and other office systems to organize and keep track of information, reports or work progress.

• Must be able to communicate in a positive and effective manner with diverse, multicultural stakeholders/ constituents. Must have excellent customer service skills.

• Must have excellent oral and written communication skills to communicate effectively with a diverse, multicultural Dallas College community network.

Key Responsibilities

• Responsible for providing administrative support to ensure efficient operation of the alumni team and/or GS 10KSB office.

• Support Director, Alumni and other teammates through a variety of tasks related to organization by providing answers to inquiries and responding to requests. Responsible for safeguarding confidential and time sensitive material.

• Prepare and modify charts and documents; and assist in the preparation of regularly scheduled reports; open, sort and distribute incoming correspondence.

• Schedule and coordinate meetings, appointments, and events.

• Act as a point of contact for internal and external stakeholders and constituents within assigned area of responsibility.

• Represent organization on committees and/or councils within assigned area of responsibility, as required.

• Participate in professional development activities to enhance job knowledge and stay up to date on changing trends and technology associated with assigned area of responsibility.

• Organize office and assist team members in ways that optimize daily procedures. Aids in the completion of projects and goals of the organization ensuring tasks/projects are completed accurately and delivered with high quality and in a timely manner; prepare special reports that may include researching, analyzing, and summarizing data.

• Create and reconcile expense reports and perform research as needed.

• Explain policies and procedures to stakeholders and constituents based on knowledge of guidelines provided by Dallas College, Goldman Sachs Foundation, Babson College, ICIC or other partner or funding entity.

• Maintain databases and performs periodic audits of information to ensure up-to-date accuracy.

• Utilize excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the Dallas College community network. Provide excellent customer services to clients.

• Complete required Dallas College Professional Development training hours per academic year.

• Perform other duties as assigned.

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. Occasionally may be required to lift and carry materials weighing up to 30 pounds.

Minimum Qualifications

• High school diploma or equivalent with five (5) years of experience in related field.

• Familiarity with basic technology (WORD, Excel, PowerPoint, e.g.) and a willingness to learn new tools (e.g., Basecamp, Canvas, Google Drive, LivePlan, Zoom, etc.)

• Official transcripts are required when applicable.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.

Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression. Dallas College complies with the Americans with Disabilities and Veterans Act.

Applications DeadlineOctober 13, 2023