Daimler Truck North America Hiring for Executive Assistant to the Chief People Officer at Portland, OR  Full Time

Inside the Role

Our People Team (OPT) is the strategic partner to the business that supports all topics pertaining to our people here at Daimler Truck North America (DTNA). Whether the needs are Facilities, Space Planning, Diversity, Equity, Inclusion, and Belonging (DEI&B), Culture Development, & Learning, or more traditional HR areas like Compensation, Benefits, Talent Acquisition, Employee Relations, OPT is where we help our business partners create a community of employees highly engaged in our commitments and strategic initiatives. OPT touches every facet of an employee’s work-life.

The Executive Assistant is responsible for providing comprehensive support and managing office operations for the Chief People Officer at DTNA. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Responsibilities include handling multifaceted preparation and planning for internal and external meetings, arranging detailed travel plans, managing a complex schedule, composing emails, and ensuring appropriate preparation for calendar items. In addition, the Executive Assistant contributes to special projects, plans the details for OPT events, and creates content for presentations as needed. This position plays an integral and exciting role for OPT, supporting culture and connection as liaison for our cross-functional teams in alignment with our people-centered philosophy. This is an excellent opportunity to support a member of the DTNA Operating Committee, interact with local and global leaders, and make a lasting impact. The ideal candidate has a desire to grow, a strong interest in helping to shape company culture, and a mindset toward continuous improvement.

We Take Care of Our Team

Position offers a starting salary range of $61,500- $79,000 USD

Pay offered dependent on knowledge, skills, andexperience

Benefits include 401kcompany contribution with company match up to6% as well as non-elective company contribution of3 – 7% depending on age;starting at 4 weeks paidvacation; 13+ calendar holidays; 8 weeks paidparental leave; employee assistance program;comprehensive healthcare plans and wellnessprograms; onsite fitness (at some locations); tuitionassistance and volunteer paid time off; short-termand long-term disability plans.

What you Drive at DTNA

• Provide highly competent administrative support to the Chief People Officer. Absolute confidentiality, integrity, and professionalism is a requirement.
• Our People Team department is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.
• Proactively manage executive’s calendar – arrange and coordinate meetings by identifying priority and content.
• Monitor and manage the executive’s email inbox, escalating and filing correspondence by content and priority.
• In concert with support manager, plan meetings and events; select event facilities, coordinate catering, and technical equipment as needed.
• Craft & edit communications and collaborate across subject matter experts for internal announcements in support of the Chief People Officer and executive team.
• Prepare PowerPoint presentations for Our People Team Town halls, and other meetings as needed.
• Manage Our People Team social intranet pages to ensure alignment and record keeping for OPT & internal customers.
• Route incoming authorization requests (contracts / purchase requests) for internal review prior to obtaining approval.
• Arrange domestic and international business travel, including air, hotel, and ground travel.
• Prepare and process expense reports, adhering to DTNA’s travel policy.
• Field and route incoming phone calls as appropriate.
• Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed.
• Stays knowledgeable of company’s top customers and maintains contact information for key client relationships.
• Effectively handle sensitive, confidential, and proprietary information.
• Review operating practices and implement improvements where necessary.
• On-boarding and overall staff support. Maintain departmental distribution lists and department contact lists.
• Create Goods Receipts. Work with Controlling, vendors, and Accounts Payable to resolve billing issues.
• Prepare and process various documentation and reports, including non-disclosure agreements.
• Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.
• Understand and operate meetings using virtual conferencing including Zooms and Microsoft Teams, and facilitate meetings featuring polling and breakout rooms. Lead meetings as needed.
• Foster a positive customer experience and One Team, Best Team mindset within Our People Team.
• Other duties as assigned.

Knowledge You Should Bring

• 3 years of relevant experience; or AA degree + 1 year of relevant experience
• Strong written and verbal communication skills
• Excellent time management and prioritization abilities
• Proficient using Microsoft Word, Excel, PowerPoint, Outlook
• Must be able to work efficiently, courteously, and professionally within a team environment
• An attached resume is required

Exceptional Candidates Might Have

• Experience scheduling and facilitating virtual meetings
• Experience booking executive travel and processing expense reports
• Experience and interest in planning team building activities and department events

#LI-RR1 #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Portland, OR US

How We Collaborate

To continue building a great place to work for all, we are committed to a culture that creates flexibility and encourages a supportive working environment that achieves the needs of our business and employees.

Schedule Type:

Hybrid

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward – for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO/Minorities/Females/Disabled/Veterans

Daimler Truck North America is committed to employing a diverse workforce and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.