Daiichi Sankyo, Inc Hiring for Administrative Assistant, Global Business Development (GBD) job in Basking Ridge Full Time

Join a Legacy of Innovation 110 Years and Counting!

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 16,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. Under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.

Summary

Position is responsible for general oversight of day-to-day office operations at the organizational unit level. This position performs support tasks and acts as a preliminary face of the function to external parties. Responsibilities are accomplished with an increased understanding of more complex work. This position makes decisions with limited guidance and solves problems while carrying out assigned tasks, with limited supervision. Additionally, this position is responsible for upholding a strong commitment to confidentiality and frequently handles sensitive documents that may impact an organizational unit or project team. This position operates standard office equipment, has intermediate skills in technology systems, including word processing software and business emailing software, and basic skills in database and research tools.

Responsibilities

Prepares and maintains files according to established guidelines, with limited supervision

• Creates and proofs packets of information; develops standard documents according to established guidelines
• Drafts and edits basic communication with some complexity and assists with mailings which may including mass merges from database software reports; responds directly to routine inquiries
• Manages calendars, including meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals
• Greets external visitors, answers external phone calls and directs appropriately with limited supervision; majority of internal contact is within an organizational unit or specific project team
• Implements projects or process improvements with supervision, for example, processing expense reimbursements and ensures timely completion of expense reports
• Proactively providing administrative support to the Vice President of Global External Innovation and Vice President of Alliance Management and the professionals that comprise the teams. Support will include calendar management, meeting planning, travel arrangements, expense processing, coordinating technical support and other tasks as need arise.
• Supports external events and meetings as needed including compiling invite lists and sending out invitations leveraging CRM and event management software platforms, preparing nametags, and arranging for catering as required

Qualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

• Strong written and verbal communications skills.
• Ability to exercise discretion and sound judgment.
• Ability to handle sensitive and confidential information securely and carefully.
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates with courtesy and decorum.
• Ability to manage multiple priorities.
• Ability to understand implications of work and make recommendations for solutions.
• Ability to work independently and as part of a team.
• Excellent customer service orientation and “can-do” mindset.
• Advanced or expert level use of Microsoft Office.

Education Qualifications (from an accredited college or university)

• High School Diploma or equivalent required
• Associate’s Degree or equivalent work experience preferred

Experience Qualifications

• 1 or More Years prior experience required

Preference for candidate: NJ/Boston

Physical Requirements:

Moving/organizing large boxes of supplies, file folders, office equipment, etc. Shipping out large packages/boxes. Checking office equipment when not working properly, such as Xerox machine or conference room projectors. Ordering meals and setting food up. Some of these items especially apply to the admins in the Field Sales offices. 10% of Time

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.