Contract Data Entry LOOKING FOR Contract Data Entry JOB AT New Orleans, LA

Bernhard’s core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service (“EaaS”) solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard’s vision is to be the leading EaaS provider in North America through delivery of excellent, high value service and innovative solutions for our clients.

Purpose and Essential Duties

The Contract Data Entry will conduct functions associated with contract management systems to ensure proper project documentation is created, shared and maintained throughout the life of the project. Specific responsibilities include:

• Process equipment Purchase Order (PO), PO modification, Construction Service Agreement (CSA), Subcontract and Subcontract change order requests from Project Team via entry into Penta Accounting System.
• Produce, provide to vendor/sub and track receipt of all equipment PO/CSA/Subcontract documents and associated Exhibits.
• Indicate receipt of properly executed documents and acceptable COI’s by updating the document status as “active” in Penta, index documents in Paperless filing system and upload to the appropriate folder in the Egnyte file sharing system.
• Subcontract module as well as print weekly reports (or as needed) to determine and notify vendor/sub of upcoming policy expiration dates.
• Communicate regularly with the Project Team to ensure all documentation has been completed and processed.
• Create and organize folders within the Procurement folder on Egnyte.

This position is Full Time, Non-Exempt, and reports to Contract Administration Manager.

Required Education, Experience and Qualifications

• High school diploma or equivalent required.
• Additional related experience (architecture, engineering or construction) or relevant business training required.
• Excellent written and oral communication skills are required.
• High level of organizational skills to successfully multitask in a fast paced environment.
• Must have the capacity to work independently and exercise judgment, constantly reprioritizing to deal with interruptions stemming from potentially more urgent requests.
• The ability to identify contract requests with variations or exceptions and determine appropriate course of action is crucial.
• Analytical and problem solving skills, speed, accuracy and high attention to detail are essential, as is delivering superb customer service both externally and internally.
• Legal or contract related experience is an advantage.
• Attention to detail, advanced organization skills and follow through is required.
• Proficiency in Microsoft Office Software required (Word, Excel, Outlook, etc.)
• Computer savvy with ability to learn and use software systems to carry out document control functions as required. (Penta/Paperless Software +.)
• Ability to adjust procedures and processes as instructed, with little daily supervision.
• Effective verbal and written communication skills.
• Detail oriented and willing to tackle various ongoing projects in a fast paced environment.
• Well versed in the industry and the Company’s competitors.
• Excellent multitasking skills, with the ability to perform duties outside of scope of work when necessary.

We are proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participate in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.

If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company’s information to [email protected].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)