Comprehensive Community Health Centers Inc Hiring for HR ASSISTANT Job at Glendale, CA Full Time

JOB SUMMARY

The Human Resources Assistant is responsible for providing diversified administrative support and clerical duties to HR Department. The tasks also include employee recruitment and onboarding.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with all administrative work in HR department.
• Ensure pre-employment documentation completeness per New Hire Employee Checklist prior to on-boarding, i.e. health screening, background check, job description, certificates.
• Responsible for New Hire on-boarding process and new hire packet.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Assist in Employee New Orientation program and training.
• Create personnel file for new employee, both digital and hard copy folder.
• Maintains employee personnel files, includes filing, with strictest confidentiality, digitally and hard copy files.
• Process Personnel Action Notice Forms and update HRIS.
• Provides administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues
• Answers the telephone in a professional manner and assists internal/external customers with any questions, directions to the property, etc.
• Maintains department office area in an organized and professional manner including supplies and equipment.
• Maintains department office area in an organized and professional manner including supplies and equipment.
• Coordinates activities, information meetings, and various training programs.
• Provides administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues.
• Replenishes office supplies as needed.
• Performs miscellaneous job duties as assigned.

. Requirements:

EDUCATION, TRAINING AND EXPERIENCE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be proficient with Microsoft Excel, Word & Outlook.
• Must have excellent vocabulary, grammar and spelling aptitude.
• Associates degree is preferred
• Prior experience in HR is a plus but not required

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to find solutions when barriers are identified.
• Strong documentation skills.
• Ability to multi-task and prioritize when needed.
• Ability to independently seek out resources and work collaboratively.
• Ability to read, understand and follow oral and written instructions.
• Experience and work ethics that supports working within a high functioning, team-oriented environment.
• Demonstrates a willingness and ability to work under supervision.
• Ability to develop and maintain good working relationships with staff.
• Ability to use computer and learn new software programs.
• Excellent interpersonal skills reflecting clarity and diplomacy and the ability to communicate accurately and effectively with all levels of staff and management.
• Demonstrates ability to work in a regulatory climate that includes oversight of state and federal entities, payer contracts etc.
• Possesses ability to communicate effectively, both verbally and in writing.
• Possesses genuine respect for others and acceptance of their individual social and cultural traits.
• Proficient knowledge of Microsoft Outlook.
• Able to travel and attend professional meetings, conferences, trainings and clinic sites.
• Demonstrate flexibility, enthusiasm, and willingness to cooperate while working with others in multi-disciplinary teams.
• Ability be highly organized.
• Ability to maintain confidentiality at all times.
• Performs other related duties as assigned.
• Ability to retrieve, communicate and present data and information both verbally and in writing as required.
• Ability to create and prepare reports.

PHYSICAL DEMANDS

Position requires prolonged sitting at a computer, some bending, lifting, stooping and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a computer keyboard, photocopy machine, telephone, and other office equipment is also required. Employee must have normal range of hearing and eyesight.

NOTE: The essential job functions for this position include, but may not be limited to those listed in this job description. Employees hired for this position must be able to perform the essential functions of this job without imposing significant risk of substantial harm to the health or safety of themselves or others