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Columbus State University Hiring for Academic Support Assistant – Graduate School at Columbus Full Time
Job Details
Academic Support Assistant – Graduate School
Job ID: 261362
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular
Job Summary
The Graduate School has an opening for an Academic Support Assistant. The Academic Support Assistant for the Graduate School reports to the Director of the Graduate School and provides organizational and administrative support.
Responsibilities
The position duties/responsibilities will include but not be limited to:
- Provide support including responding to inquiries received via telephone, email, mail and in person; greets office visitors, provides information, or directs the inquiry to the appropriate individual to respond.
- Coordinate the logistics for the Graduate Assistant Training event, including reserving room, ordering lunch, creating folders with handouts, emailing announcements and assisting at the training.
- Coordinate, edit and publish the monthly Graduate School Newsletter.
- Maintain/Update Graduate School web content, including upcoming dates, monthly newsletters, Grad Impact Series, Network and Knowledge Guest Speakers, and Professional Development Speakers and recordings.
- Maintain and update Facebook and Instagram posts.
- Update Graduate Faculty Membership list as directed by the Director.
- Assist in coordinating the Graduate Students Network and Knowledge monthly meetings (Reserve room,order lunch, send announcement, etc.)
- Maintain and update Graduate School email distribution lists for graduate faculty and graduate students.
- Assist in coordinating the logistics for monthly professional development sessions for graduate faculty and graduate students (Reserve room, plan lunch, send announcements, etc.)
- Assist with the Graduate Writing Retreats (Fall and Spring).
o Create announcements and Writing Retreat programs
o Create Google Registration Forms
o Moderate Sessions - Assist with the Grad Impact Series Outreach.
o Track and Contact Outstanding Alumni
o Request Participation in the Series - Take pictures at various Graduate School events.
- Supervise graduate assistants in the Graduate School.
- Assist with annual Graduate Research and Faculty Conferences as needed.
- Take and prepare minutes as needed.
- Maintain and organize electronic filing systems.
- Coordinate work orders and e-quests as needed.
- Upload minutes from the Chairs Assembly, Graduate Council, and Faculty Development Committee to the
Office of the Provost website. - Enter information into Qualtrics.
- Track and order supplies, Graduate School swag, and equipment as needed.
- Assist with tracking all expenses.
- Any other duties as assigned.
Required Qualifications
Minimum qualifications include Bachelor’s Degree or equivalent; and five years’ experience in an administrative support role; proficient with Microsoft Office; Canva; Publisher; Qualtrics and Google Suite; proficient with Social Media, including Facebook, Instagram and Linkedln.; excellent written and oral communication skills; ability to interact positively with students, faculty, administrators, alumni, and external partners;knowledge and understanding of FERPA and the ability to maintain confidentiality with regard to student and personnel records and strong organizational skills.
Proposed Salary
The annualized salary range for this position is $34,868 – $37,852 and includes full benefits.
Required Documents to Attach
- Cover Letter/ Letter of Application
- Resume
Contact Information
If you have any questions, please contact the Human Resources Office at 706-507-8920 or e-mail to [email protected].
Conditions of Employment
Successful completion of a criminal background investigation and legal authorization to work in the US prior to employment is required.
Equal Employment Opportunity
It is the policy of Columbus State University to recruit, hire, train, promote, and educate persons without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
Other Information
Columbus State University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Special Applicant Instructions
Review of applications will begin immediately and will continue until the position has been filled. All applications and required documents must be submitted using Columbus State University’s online employment site and a complete packet must be submitted for full consideration.
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