Colorado State University Looking for Communication Curriculum Coordinator, Veterinary Communication for Professional Excellence Full Time

Position Location
Fort Collins, CO

Research Professional Position: No

Posting Number: 202200597AP

Position Type: Admin Professional/ Research Professional

Classification Title
Technical/Support II

Work Hours/Week: 20

Proposed Annual Salary Range
$37,440 – $45,760 total salary at 50% FTE ($74,880-$91,520 1.0 FTE)

Employee Benefits

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/.

Desired Start Date
07/18/2022

To ensure full consideration, applications must be received by 11:59pm (MT) on
05/16/2022

Description of Work Unit

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high-quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

Position Summary

This Part-time, 50% FTE position provides administrative, planning, and organizational support to program faculty in offering of 9 communication courses and 4-6 veterinary communication continuing education workshops per year. These are team taught courses and the coordinator plays an integral role in facilitating dedicated instructors, communication coaches, and simulated clients. This is an integral role to providing high quality education to veterinary students and professional development for veterinarians. This is a chance to work in an innovative program, with leaders in the field, dedicated to excellence in experiential education. Opportunities exist for flexible work hours and hybrid work environment pending course schedules, and professional development to grow skillsets, duties, and projects.

Required Job Qualifications

AND

• 2 years’ experience in Conference planning/coordination, continuing education, business, or communications

ORAND

• 2 years’ experience in program management/coordination, event or conference planning/coordination, continuing education, business, communication

PLUS

• Demonstrated competence in office management, program administration, and event planning
• Excellent communication, interpersonal skills, and customer service
• Attention to detail in project management
• Exemplary organizational and time management skills
• Ability to make decisions and to work independently as well as work as a member of a team and within an established framework
• Strong writing and editing skills
• Proficiency in Outlook, Word, Excel, and Power Point, Zoom, Microsoft Teams, and ability to learn other software quickly (e.g. Canvas, Wordpress)
• Creativity and problem solving

Preferred Job Qualifications

• Professional or technical experience within academic or higher education institution

Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes

Job Duty Category: Teaching Support – Communication Coursework

Duty/Responsibility

• Facilitate scheduling and planning for 9 communication courses.
• Serve as host for all participating in the coursework – classroom instructors, coaches, simulated clients, and veterinary students 
• Create process or task lists to guide preparation of each course 
•  Clarify roles and responsibilities of each team member 
• Recruit and schedule key players including coaches and simulated clients 
• Schedule classrooms, debriefing rooms, and examination rooms for courses and preparatory training events. 
• Oversee communication laboratories 
• Prepare coach and simulated client training materials 
•  Arrange hospitality for communication laboratories and coach training sessions 
• Create training agendas and case rotation schedules for laboratories and trainings –         Prepare all course and laboratory teaching packets and materials 
• Send weekly reminders to students regarding course expectations 
•  Set-up course content and enter and track student grades in the educational learning system (Canvas) 
• Track student assignment submissions and distribute assignments for grading. 
• Compile and summarize student evaluations. 
• Circulate thank you notes for coaches, simulated clients and key partners participating in the course
• Serve as technical support for examination room video recording equipment and software

Percentage Of Time: 35%

Job Duty Category: Continuing Education Support – Continuing Education Workshops

Duty/Responsibility

• Facilitate scheduling and planning of 3-4 onsite continuing education workshops annually 
• Prepare physical and digital materials for 1-3 offsite continuing education workshops annually
• Serve as host and point-of-contact for all the guests attending the workshop – coaches, simulated clients, and visiting veterinarians.
• Collaborate with offsite meeting planner and continuing education coordinator 
• Create process or task lists to guide each event 
• Clarify roles and responsibilities of each team member 
• Process contracts for simulated clients and coaches 
• Prepare coach and simulated client training materials 
• Prepare laboratory materials and participant packets 
• Arrange shuttle between the hotel and veterinary teaching hospital 
• Book accommodations for simulated clients and traveling coaches 
• Schedule classroom and examination rooms for courses and preparatory training events –         Arrange hospitality for the workshop and coach training, including room set-up and catering –         Request and track invoice payments and individual registrations 
• Compile and summarize participant evaluations 
• Correspond with coaches, simulated clients, and key partners

Percentage Of Time: 35%

Job Duty Category: Administrative

Duty/Responsibility

• Coordinate and manage the administrative tasks associated with the day to day responsibilities of the communication curriculum. 
• Track incoming program donations 
• Oversee and maintain the curriculum facilities, including observations rooms and technical equipment and place work orders when needed 
• Create hard and electronic filing systems to organize course materials 
• Organize and maintain inventory of workshop materials
• Support faculty research and writing projects 
• File, copy, word-processing, data entry, edit copy, other tasks as needed

Percentage Of Time: 30%

Special Instructions to Applicants

Candidates will need to supply a resume/cv and cover letter that addresses the required and preferred qualifications listed along with thoughts on CSU’s commitment to diversity and inclusion as well as CSU’s Principles of Community https://inclusiveexcellence.colostate.edu/resources/principles-of-community/. Please also provide the names and contact information of three references. References will not be contacted without prior notification of candidates.

Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)

Search Contact
Liz Miyoshi; [email protected]

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected].

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected].

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected].

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Minimum References Requested
3

Maximum References Requested
3