College of the Sequoias Hiring for Accounting Technician at Visalia, CA, CA Full Time

General Description

Under the direction of the Chief Accounting Officer, prepare develop, monitor and maintain all purchasing functions, financial statements and reports for the Business Office or District – wide reporting of accounts receivable and Auxiliary Funds.This position is assigned to the Visalia campus. The working hours are 7:45 a.m. – 4:45 p.m., Monday-Friday, Initial placement is at $60,882.College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.Job Duties

Job duties of the Accounting Technician:

Prepare financial statements for assigned area of responsibility and other auxiliary functions assuring proper financial controls and practices are in conjunction with accepted accounting principles.

Prepare or check warrants, invoices, requisitions, assigned payrolls, purchase orders and similar documents; distribute as appropriate.

Provide a system for the proper collection and accountability of fees collected; verify funds and receipts and reconcile funds.

Post, assemble, tabulate and reconcile a variety of financial and statistical data in the maintenance of assigned accounting functions; verify, balance and adjust assigned accounts.

Reconcile account balances of bank statements for the District; prepare and deliver deposits; reconcile monthly statements from vendors to verify invoices billed have been received and submitted for payment.

Audit invoices for expense claims; input and process for payment for auxiliary service accounts.

Collect tuition, campus fees and other funds from students and staff; deposit funds and submit collection reports; collect, count and verify monies; prepare bank deposits; maintain records of cash transaction and receipts.

Audit student registration refund claims; process checks for payment; prepare and submit reports of transactions.

Maintain separate books and financial statements for various campus auxiliary funds; maintain journal accounts; balance, check and correct irregularities.

Type a variety of materials, such as checks, purchase orders, requisitions and reports as required; operate a variety of office machines including calculator and check paymaster.

Provide information to students, campus and District personnel regarding various records, accounts or fees including Associated Student Body, Trust and Community Services.

Resolve problems and discrepancies related to assigned accounting functions; provide information and assistance regarding accounting related matters to employees, students, vendors and the public.

Receive and record monies generated by campus organizations; assist in the sale and maintenance of tickets to campus events.

Provide work direction and guidance to accounting clerical employees as assigned; assist in the overall direction of an assigned office.

Process, prepare and file a variety of documents, forms, letters, credit memos, cash refunds and listings.

Utilize the District’s integrated software in performing the required duties of the position.

Perform related duties as assigned.

Qualifications

Minimum Qualifications (Education & Experience):Any combination equivalent to:

Graduation from high school

One year of college-level coursework in accounting or related field

ANDThree years of experience in the preparation and maintenance of financial records and reports.Knowledge and AbilitiesThe hiring committee is seeking evidence of the following:Knowledge of:

Accounting practices and procedures.

Financial and statistical record-keeping techniques.

Modern office practices, procedures and equipment.

District organization, operations, policies and objectives.

Oral and written communications skills.

Applicable sections of State Education Code and other applicable laws.

Technical aspects of field of specialty.

Interpersonal skills using tact, patience and courtesy.

Ability to:

Prepare and maintain moderately complex financial statements and reports.

Operate standard office machines, such as calculator and computer terminal.

Make arithmetic calculations quickly and accurately.

Inspect and review financial records.

Work cooperatively with others.

Work independently with little direction.

Establish and maintain effective working relationships with others.

Analyze situations accurately and adopt an effective course of action.

Meet schedules and time lines.

Plan and organize work.

Communicate effectively both orally and in writing.

Working Conditions:EnvironmentOffice environment.Physical Abilities

Ability to hear and speak to communicate with students/employees/public.

Ability to see to read documents and inspect financial records.

Ability to sit and stand for extended period of time.

Ability to reach in all directions.

Ability to lift up to [heavy, moderately heavy, light] objects.

Ability to operate a computer and office equipment.

Application Procedure

To be considered applicants must submit ALL of the following required material before or by the filing deadline:

An online job application.

Letter of interest which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.

Resume

Unofficial copies of transcripts of college/university work. Official transcripts are required upon employment. Note:Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents by either NACES or AICE.

If you have questions about this recruitment, please contact Linda Reis at [email protected] or (559) 730-3867. College of the Sequoias does not sponsor H-1B Visas