Professional/Administrative
Position Title:
Assistant Director for Fellowship Advising
Full Time/Part Time:
Full Time
Division:
Dean of the Faculty
Department:
Fellowships and Scholarships
Accountabilities:
Reporting directly to the Associate Dean of Fellowship Advising, the ONFS Assistant Director helps provide the leadership and administration of Colgate University’s Office of National Fellowships and Scholarships (ONFS). The Assistant Director helps to manage all operations in the office, works closely with students to gain readiness and to apply to national fellowships, and fosters relationships with faculty and staff across the university to develop and oversee the recruitment and preparation of students applying for major fellowships, and advises and guides deliberations during faculty nomination committees.
Ensures effective and timely administration and tracking of all nominations and applications for nationally competitive fellowships, scholarships and grants. Shares responsibility with the Associate Dean for fostering student growth within the context of the fellowship and scholarship processes.
With the Associate Dean, is accountablefor integrative and holistic advising of students and alumni in all stages of exploration, application, interview and selection of grants, scholarships and fellowships. Also responsible for helping with the execution of fellowship grants.
Accountable for cultivating relationships and managing communication with faculty and administrators to recruit candidates, advise students, and advise on the writing of appropriate recommendation letters in fellowship contexts. Responsible for researching and promoting new and/or additional fellowship opportunities.
Accountable for the communications processes that the office uses to promote national fellowships. This includes raising awareness of fellowship opportunities and inspirational student stories among all relevant constituencies.
Accountable for continuing to expand outreach, promotion and access so that students may become aware of fellowship opportunities. Responsible for creating and maintaining productive and effective relationships with fellowship foundations and other sponsoring entities.
Name:
Fellowship Preparation and Processing
Description:
Demonstrated knowledge of selection criteria, trends, successful candidate profiles, and processes for determining fit between candidates and grants, scholarships and fellowship opportunities. Demonstrated ability to assess candidates’ competitiveness across a wide range of opportunities and help them apply for those with best potential fit. Demonstrated knowledge of and expertise in the field of scholarships and fellowships sufficient to identify best-fit opportunities for students and alumni. Demonstrated ability to use and manage multiple fellowship application platforms.
Name:
Student and Alumni Advising and Mentoring
Description:
Demonstrated ability to guide and be a key advising resource to academically diverse students, from initial inquiry through polished application and beyond. Demonstrated knowledge of and expertise in application processes sufficient to guide students proactively in crafting the strongest application(s) possible. Demonstrated ability to foster student growth throughout the process regardless of outcome.
Name:
Outreach and Communications
Description:
Demonstrated ability to create and facilitate productive relationships with key stakeholders, including faculty, students, staff, and alumni.
Demonstrated ability to promote effective communication with students and alumni as well as between academic and student affairs divisions. Ability to form partnerships with diverse stakeholders, such as communications, alumni relations, faculty and sponsoring foundations. Demonstrated ability to give strong oral presentations.
Name:
Technical Writing
Description:
Demonstrated ability to craft strong written communications that best represent both the University and our individual applicants to audiences both internal and external. Demonstrated context-specific knowledge of the conventions of appropriate and helpful recommendation letters and the ability to teach others to write letters accordingly. Demonstrated ability to cultivate in students an awareness of their own writing as discovery of their voices and their paths.
Name:
Office Management
Description:
Demonstrated a primary ability to manage budget and support staff. Demonstrated ability to communicate effectively and work collaboratively with support staff on matters of budgets, scheduling, projects, and calendars.
Name:
Specialized Professional Development
Description:
Demonstrated background and capacity to engage in the specialized professional development that is so key to national fellowships. Demonstrated background and membership with the National Association of Fellowship Advisors and fellowship foundations. Demonstrated ability to forge relationships with Institute for International Education (IIE) and other key organizations. Demonstrated capacity in Undergraduate Research, including scholarship in the Humanities and the Arts.
Name:
Personal Accountability for Results
Description:
Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.
Name:
Effective Communication
Description:
Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.
Name:
Problem Solving and Decision Making
Description:
Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.
Name:
Change Management
Description:
Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.
Name:
Leadership and Teamwork
Description:
Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.
Name:
Creativity and Innovation
Description:
Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.
Name:
Diversity and Inclusion
Description:
Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.
Name:
Sustainability
Description:
Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.
Professional Experience/ Qualifications:
Preferred Qualifications:
One to three years of related experience is preferred.
Education:
A Bachelor’s Degree is required.
A Master’s degree or terminal degree preferred.
Physical Requirements:
Must be able to work some evenings and weekends.
Other Information:
For candidates with an advanced degree and considerable experience, early promotion may be possible.
Requisition Number:
2023S029Posting
Temporary:
No
Work Schedule:
M-F with occasional weekends
Job Open Date:
08/10/2023
Open Until Filled:
Yes
EEO Statement:
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act:
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.
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