Colby College Hiring for HR Recruiting Coordinator at Colby College Full Time

Job DescriptionDepartment:Human ResourcesPay Rate Type:HourlyEmployee Type:Job Summary:Colby Human Resources is undergoing an exciting period of transformation. Work is underway to elevate and modernize our HR division to support the continuous growth and innovation of the College and create an irresistible work environment where our employees can do their best work and thrive. Building the capability and expertise within HR to ensure the College’s competitive position as it relates to staff compensation and total rewards now and in the future is essential.

Job Purpose

Colby Human Resources is undergoing an exciting period of transformation. Work is underway to elevate and modernize our HR division to support the continuous growth and innovation of the College and create an irresistible work environment where our employees can do their best work and thrive. A key component of this transformational plan is to build our capabilities to elevate the College’s brand as an employer of choice and to attract and hire the staff needed to enable the day-to-day operations of the institution and the College’s vision and strategy for the future.

The HR Recruiting Coordinator will directly impact the college’s vision and strategy by supporting critical elements of the staff recruitment and hiring process. The HR Recruiting Coordinator will also provide essential support in key areas of HR such as recruitment support, HRIS entry, maintain compliance with record filing policies, document completion and retention such as I-9s and personnel files, responding to and directing inquiries for support from employees. The individual in this role will interact with individuals at all levels across the institution and play a key role in ensuring a high quality experience for both candidates and employees.

Essential Functions

To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned.

Employment and Staffing

Percentage of Time: 70%

• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.

• Sends background check authorization to candidates, submits online investigation requests, and monitors process for completion.

• Schedules meetings and interviews as directed.

• Enters data for job requisitions, develops and posts job ads in Workday HCM.

• Ensures open positions are posted on appropriate job sites per direction of the Director of Recruiting.

• Prepares terms of verbal and written offer at direction of supervision and tracks completion of sign offer letters.

• Schedules candidates, hiring managers and interviewers for interviews as needed by hiring teams.

• Schedules candidates for pre employment screening.

• Develops social media content including social media graphic design, short-form video to social media accounts. Ensure all content is thoroughly proofed for grammatical correctness consistent with communication standards.

• May check candidates references and credentials, verifying experience and backgrounds.

• Assist supervisor with projects, proposed policies, procedures and guidelines, as directed.

HR Team Service and Support

Percentage of Time: 30%

• Performs intake, review and record keeping of I-9 Employment Eligibility Verification.

• Provide customer service and support duties: answer telephone, take and transfer messages; screen individuals and calls; refer to appropriate source and/or schedule appointments; answer standard questions, those requiring significant interpretation are referred to the appropriate resource.

• Accountable for functioning as an effective member of the HR Team in the provision of quality service, support, and continuous process improvement.

• Perform compliance with records retention standards of employment related documents.

• Ensures compliance with federal workplace standards.

Non-Essential Functions

An employee in this position may perform some of these responsibilities on an infrequent basis.

• Actively participates on various in-house teams/cross-functional work groups chartered with the responsibility for various special projects intended to add-value, increase efficiency, enhance effectiveness, improve morale, etc. of the College.

• Assist with developing and conducting associated training workshops.

• Provide content to the HR website.

Position Qualifications

Minimum Qualifications:

• Education: Bachelor’s Degree in Business, Management, Human Resources, or related field or 1-3 years of experience in office administration or commensurate work experience in a similar coordinator role.

• Licensure, certification, registration or other requirements: None

Preferred Qualifications:

Experience:

• 1-2 years of recruiting experience.

• Prior working experience with Workday.

• Knowledge and experience focusing on human resource-related research, measures, and outcomes.

Licensure, certification, registration or other requirements: none

Knowledge, Skills, and Abilities

• Working knowledge of employment-related regulations and applicable statutes.

• Contemporary knowledge general compensation plans/programs, design, plus knowledge of wage and hour state and federal laws that apply to compensation plans/programs.

• Ability to convey conceptual information to a variety of audiences.

• Capability to develop, monitor and ‘dashboard’ employment-related metrics via analysis of data; capable of developing, reporting and presenting HR metrics including meaningful statistics with supporting interpretations and graphical representations.

• Knowledge of, and ability to interpret and apply, federal and state regulations regarding all facets of employee/employer relationships – human resources.

• Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems.

• Ability to read and interpret instructions in oral, written, or diagrammatic form (e.g., a flow chart of a process). Ability to read, interpret and consider possible applications of business literature and legal documents.

• Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment.

• Excellent customer service skills; ability to communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means – ability to communicate in an informative manner, effectively listen, and be able to handle escalating situations with concern and confidence.

• Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines, frequent interruptions, and some interpersonal pressure.

• Ability to deal effectively and professionally with people; proven capabilities in establishing appropriate professional rapport, with courtesy and tact, to accurately determine other’s needs, collect necessary information, and follow-through when requested.

• Ability to respond to common inquiries from college faculty and staff, regulatory agencies, vendors, regional business community, and others as may be necessary.

• Knowledge of basic office equipment including (but not limited to) personal computer and associated peripherals, fax machine, multi-line telephone, voice recorders, and other electronic devices.

Physical/Mental Demands

The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• To successfully perform the essential functions of this position, an employee must be able to maintain appropriate confidentiality with regard to employee data, documents, issues, etc., and respect privacy needs of employees and past employees with regard to the same.

• The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.

• There may be occurrences of employees, past employees, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.

• While performing the essential duties of this position, an employee would frequently be required to move around the office space as well as within hallways, meeting rooms, and other parts of the campus facilities.

• There may be multiple/daily instances of prolonged personal computer use which would include keyboard and/or mouse usage as well as viewing a computer monitor.

• An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.

• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.

• The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well.

• The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds.