Clemson University Hiring for Associate Director of Event Services at Clemson, SC Full Time

JOB SUMMARY:

Responsible for the direct oversight, supervision, & strategic planning of all aspects of Event Services. Provides
supervision to all student and professional staff members and events that are managed by Event Services staff. Works
under limited supervision and must be capable of high level problem solving & teamwork. Other duties as assigned.

JOB DUTIES:

40% – Essential – Supervision & Strategic Planning:
Directly hires, trains, evaluates and supervises student and professional staff within Event
Services. Provides effective leadership and professional development opportunities. Ensures
that staff have a clear understanding of their responsibilities, roles and how their work supports
the success of the broader team. Using needs assessment, benchmarking and best practices,
develops strategic plans regarding processes, trainings and services offered.

25% – Essential – Event Planning & Management:
Oversees all reservations & requests (within and beyond CR&E venues) needing event planning and
management services. Works with the Assistant Directors of Event Services to assign events to professional
and student event coordinators to coordinate event logistics with clients, as applicable. Ensures collaborative
planning & communication with departmental partners (i.e. reservations, venue & technical services, etc.)
and third party vendors to ensure a seamless system for delivering excellent service throughout the process.

20% – Essential – Student Development:
Works autonomously and has independent discretion to design, coordinate and implement Student Event
Coordinator (SEC) trainings that incorporates departmental resources and expectations. Collaborates with the
business services area of CR&E in the on-boarding of the new SEC’s. In support of CR&E’s commitment to learning
and development through student employment, ensures that all levels of student staff within CR&E are
appropriately prepared and supported to be successful in their assigned roles including conducting monthly student
manager meetings. Continues to build relationships and looks for ways to increase academic partnerships.

10% – Essential – University & Division Events:
Assists the Director of CR&E with planning, oversight, support, and evaluation of high
profile division and university events including institutional graduations, Doctoral
Hooding ceremonies, dignitaries, VIP visitors & speakers and other special events.
Participates in planning meetings, division of responsibilities, communication,
coordination of vendors, and day of event execution.

5% – Essential – Administrative:
Responsible for evaluation, interpretation and creation of policies and procedures that will
impact departmental and university standards and practices. Participates in department,
division and university committees as needed. Serves as a contributor to the assessment and
reporting processes of CR&E. Actively seeks and supports new and on-going collaborative
opportunities.

MINIMUM REQUIREMENTS:

Education – Bachelor’s Degree and relevant program experience

PREFERRED REQUIREMENTS:

Education – Master’s Degree in Event Management, Higher Education, Management
Work Exp 3 -5+ years in event coordination, supervision of professional staff, and student
development

RESPONSIBILITIES

JOB KNOWLEDGE
Firm Job Knowledge – Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
Manages Work of Others – Manages work of others including hiring, terminating, training and developing, reviewing performance and administering corrective action for staff. Plans organizational structure and job content.

BUDGETARY RESPONSIBILITIES
Provides Budget Input – Provides input into the budgeting process, and oversees fund allocation.

PHYSICAL REQUIREMENTS:

10% – Stand for prolonged period
20% – Sit (stationary position) for prolonged period
10% – Walk or move about
Ascend or descend (i.e. stairs, ladder)
40% – Communicate, converse, give direction, express oneself
10% – Recognize or inspect visually
5% – Move, transport, raise or lower
5% – Extends hands or arms in any direction

WORKING CONDITIONS:

10% – Overnight Travel

15% – Other: Evening and weekend work as needed to support events.

WORK SCHEDULE:

Standard Hrs: 37.5; Expected Salary Range ($ 45,530.00 – $ 54,000.00)

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

July 19, 2023

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job’s minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email [email protected] upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, or related medical condition), national origin, age, disability, veteran’s status, genetic information, or any other personal characteristic protected under applicable federal or state law. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.