City of Auburn, WA Hiring for HR Coordinator – Training & Safety Job at Auburn, WA Full Time

Position Details

THIS POSITION IS OPEN UNTIL FILLED, WITH A FIRST REVIEW DATE SCHEDULED FOR JULY 5, 2022. Screening interviews will be held via Zoom during the week of July 18th, and formal interviews will be held in person during the week of July 25th. The target start date for this position is September 1, 2022.

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The Human Resources Department is seeking our next Human Resources Coordinator who will have a focus on Training & Safety. Our department has an excellent, small team with great working relationships and care for the employees in the City. The person who joins the team in this role will influence the Training & Development program, which focuses not only on regulatory and compliance training, but also workforce development training.
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Are you someone who: *

• Has a passion for safety and compliance?
• Gets energized by being in a team-centered environment?
• Has a passion for training?
• Has knowledge of learning management systems?

If so, read on to see if our City and team environment would be a good fit for you!
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OUR CITY*
The City of Auburn is home to over 87,000 residents and encompasses over 29.8 square miles of land, two rivers, and is part of two counties – King and Pierce. The City operates as a Strong-Mayor form of Mayor-Council government, with a City Council of seven at-large members. Auburn is comprised of 472 full-time equivalents (FTEs) to support our 9 departments.

OUR HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT
Our department develops and administers personnel policies, recruits applicants for employment, assists in selecting and hiring employees, makes recommendations to the compensation package (including benefits), and negotiates and administers labor agreements. The department also represents the City in administrative hearings, develops and conducts management training programs, monitors compliance with applicable state and federal laws and regulations, oversees risk management programs, and develops, implements, and ensures compliance with the City’s safety program. The department strongly supports the Inclusive Auburn Initiative for the City, directly through our talent acquisition and workforce development programs, with the goal to promote inclusion and create opportunities for full participation for every employee, resident and business in the City of Auburn, working in conjunction with departments across the City.
Our Team HR personality can be described as:

• Committed: We work together managing heavy workloads, confidential (often difficult) and time-sensitive projects. We love our fast-paced environment, and are never bored! Our commitment to our staff, City, and each other means that we are willing to maintain flexibility and address whatever needs to be done.
• Welcoming: We genuinely enjoy interacting with each other and staff! We are friendly, reachable, and reliable. We know HR can be an intimidating department to visit, but we encourage people to stop by when they need to chat with someone.
• Motivated: Our team is service-oriented and motivated to treat all staff fairly. We feel strongly about ensuring that we are good stewards to the citizens of Auburn with the funds we have been provided and by the roles in which we have been placed.
• Authentic: We love what we do! We are professional, honest, and serve our staff and citizens with integrity. We don’t take ourselves too seriously, and we are constantly learning, which keeps us knowledgeable in our field.

In HR, we are continuing to build shared values of diversity, equity, and inclusion, employee engagement, innovative thinking, and continuous improvement. We challenge ourselves to continue learning to ensure we are serving our staff and the citizens of Auburn to the best of our abilities.

Primary Duties

In this role, you will:

• Work on all things safety! Some of these items will include coordinating the City’s Hearing Conservation program, the CDL (DOT) mandated drug & alcohol program, coordinating the Central Safety Committee, and administering the Accident Prevention Program. This may involve reviewing and updated safety policies and procedures, organizing mandated safety-related training, and ensuring training is in accordance with applicable regulations, to name a few.
• Act as the administrator for the City’s learning management system (NEOGOV Learn). You will create learning paths, development plans, upload training courses, and assist users when necessary.
• Develop and maintain the City’s calendar of training program and events. This may include trainings provided by our insurance authority (WCIA), internal trainings, and other trainings researched and brought to Auburn by you. An example of this will be assisting with the coordination of a Fall/Winter Management Retreat for City leadership shortly after you start!
• Develop and coordinate citywide and regulatory training. This includes confirming training sites and session dates, setting up room arrangements and supplies, contacting attendees with training information, coordinating refreshments, and record attendance in our learning management system. You may be asked to research curriculum and create online or instructor-led training courses, prepare and conduct training sessions, and participate as a facilitator when appropriate.

These examples are not meant to be an all-inclusive list! Please click here to view the full job description.

Minimum Qualifications

We are looking for candidates who:

• Have a Bachelor’s degree in Human Resources, Business Administration, or closely related field; AND
• Have two (2) years of related experience in human resources, training, or safety; OR
• Have a combination of education, experience, and training that indicates the ability to successfully perform the essential functions of the position.

We would love it if you have:

• Successful experience with learning management systems – NEOGOV is a big plus!

• Successful experience with current computerized human resources systems and spreadsheet applications

• Knowledge of OSHA/WISHA requirements

Additional Information

WHY CHOOSE THE CITY OF AUBURN?

• Competitive salary
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 17 days of paid vacation per year (prorated)
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year (prorated)
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

For more information about what benefits the City provides, please visit:
https://www.auburnwa.gov/city_hall/employment_human_resources/benefits.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Team Auburn values diverse perspectives and life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To learn more about the Inclusive Auburn_ initiative, please visit: _
https://www.auburnwa.gov/city_hall/mayor/inclusive_auburn.

READY TO APPLY?
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement.

RECRUITMENT PROCESS
The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process.

Please note that if you are selected to move forward after the interview, a thorough pre-employment background investigation will be conducted which will include inquiry into past employment, education, criminal background information, and fingerprinting.

COMMUNICATION FROM THE CITY OF AUBURN
We primarily communicate via e-mail during the recruitment process. E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.

CONTACT INFORMATION
If you have any questions, please contact Melissa Medisch, Human Resources Manager, by email at [email protected].

Location: City Hall: 25 West Main St.,Auburn,WA, Auburn, WA 98001

Job Type: Full-time

Pay: $77,381.28 – $95,119.20 per year