Closing Date: 11/20/2023
Working Title: Office
Support Specialist
Salary Range
$46,500
Employee Class: Civil
Service
Department: Office of the Dean of Arts & Science
Full-time/ Part-time:
Full-time
Hours Per Week: 37.5
Job Summary
The position is responsible for a variety
of office support functions designed to implement, maintain, and execute effective office procedures and workflow. The incumbent will engage
in both short and long term activities and projects required to keep departmental offices functional and supportive of the needs of
affiliated faculty and students. The incumbent will be expected to provide coverage and support to departments within the college as
needed.
Job Description
Required duties include, but are not limited to:
1. Manage textbook
orders
2. Provide copy services
3. Assist with the completion and distribution of annual work assignments for faculty
4.
Attend departmental meetings to complete notes, disseminate notes to Chair and faculty within 72 hours of meeting completion.
5. Keep
departmental forms replenished and up to date
6. Maintain student and personnel confidential records
7. Assist faculty in
classroom set-up and order equipment as requested
8. Create documents
9. Complete work orders as needed
10. Prepare and
follow up with purchase requisitions in CSU Buy and elsewhere
11. Assist with the monitoring departmental budget (for commodities,
contractual, equipment & travel) to ensure availability of funds, complete budget transfers and requests.
12. Operate and maintain
office equipment, submit orders for repair
13. Submit orders to IT and Telecommunications
14. Manage the work assignments and
timesheets for work study students
15. Keep inventory of departmental supplies and reorder
16. Take the lead on the annual
asset inventory
Minimum Qualifications
B. Work experience performing office/clerical activities, including
the use of computer systems.
3. One (1) year (12 months) of work experience comparable to the second level of this
series.
Preferred Qualifications
Experience in office management in an academic
setting.
Knowledge, Skills and Abilities
1. Ability to analyze and develop office guidelines, procedures, and
systems
2. Ability to keyboard accurately at a rate of 40 net wpm
3. Ability to select and develop appropriate criteria
methods and procedures to be utilized in order to solve problems and improve systems
4. Skilled in oral and written
communication
5. Proficient use of Microsoft Suite, i.e., Word, Excel, Outlook, Powerpoint and Google Suite, i.e., gmail, calendar
and docs
Physical Requirement/ Demands
Ability to lift 40 lbs.
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