Chatham University Hiring for Occupational Therapy Program Assistant for Fieldwork & Capstone at Chatham University, Woodland Road, Pittsburgh, PA, USA Full Time

Occupational Therapy Program Assistant for Fieldwork & CapstoneChatham University is accepting applications for the position of Occupational Therapy Program Assistant for Fieldwork & Capstone. This position will report to the Occupational Therapy Program Director.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals’ intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Learn more at: https://www.chatham.edu/mission-and-values/diversity-and-inclusion/index.html.

Position Summary: The Program Assistant will provide administrative support to the Academic Fieldwork and Capstone Coordinators for the entry-level Occupational Therapy doctorate (ELOTD) program. The Program Assistant supports the curricular administration of academic programs & is primarily responsible for managing clinical site contracts, ensuring compliance of student health records and background requirements, managing the clinical educational software system, and ensuring timely completion and reporting of fieldwork and capstone evaluation data for accreditation. This position is an on-campus position with the potential for a flexible, hybrid schedule following training.
Duties and Responsibilities:

Coordinates & performs administrative procedures within the Occupational Therapy Programs as follows:
Collaborate with the Academic Fieldwork and Capstone Coordinators to establish clinical site contracts and place students for required clinical affiliations.Ensure compliance of student clinical affiliation records, student health and background requirements, and clinical evaluation data for accreditation.Track completion of clinical performance instruments and evaluations of clinical sites and prepare department reports on this data.Manage clinical education software system.Assist the Program Director & faculty with the preparation of accreditation/re-accreditation reports, & other program reports related to clinical affiliations.Correspond & collaborate with others (including program faculty, other administrative staff, students, other university departments, prospective students & applicants, & clinical sites) in person, & via phone, email, & Zoom/TeamsParticipate in admissions events and student orientation related to clinical affiliations.Participate in clinical team, faculty, & university meetings, as requested.Perform other duties as assigned by the Program Director, or Academic Fieldwork and Capstone Coordinators

Qualifications:

Associate Degree required; Bachelor’s Degree preferred.Occupational Therapy or other healthcare background preferred.Minimum of 2 years’ experience as an administrative assistant in a professional office setting, or a combination of education & experienceProficient in Microsoft Office 365 applications (Word, Excel, Outlook, Teams) & Zoom; Experience with EXXAT (clinical education software) preferred.Experience managing correspondence, organizing calendars, ensuring compliance with deadlines & procedures, & following complex systems for organizing professional recordsExcellent organizational skills, written & verbal communication, & ability to manage multiple projects simultaneously in a fast-paced environment.Ability to interact & work well with faculty & students, both on campus & virtuallyRespect for diversity of background, identity, & perspectivesAbility to maintain strict confidentiality to handle sensitive matters using discretion, diplomacy, & judgmentA high degree of emotional intelligence, excellent listening skills, & a positive, solution-oriented attitude

How to Apply:

Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.applicantpro.com/jobs/3141393) and follow the instructions to complete the application process. To ensure full consideration, please include:

Cover Letter outlining your qualifications for the positionCurriculum Vitae or ResumeContact information for three professional references

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.