Chaffey Community College District Looking for Campus Store Generalist (Part-Time) (Fontana Campus) Full Time

Salary: $2,057.00 Monthly

Job Type: Classified Contract

Job Number: 23-24/00056

Location: Fontana, CA

Department: Campus Store

Closing: 12/18/2023 11:59 PM Pacific

Position Description
Under general supervision, performs a variety of campus store duties related to assisting in campus store operation; assist in ordering and buying for assigned department; performing accounting duties related to the campus store; inputs and assists in processing orders for books, supplies, and related materials; maintain sales statistics; records income and credits to appropriate accounts; oversees the cashiering and customer service functions; and perform related duties as assigned.

Responsibilities
Duties may include, but are not limited to:

• Performs technical and complex tasks within assigned department; works closely with buyer, staff and faculty to acquire merchandise and complex course materials including digital delivery content, specialized bundles, and custom published textbooks. Uses computerized Inventory Management System for all functions in the assigned department.
• Purchases and assists in buying for assigned campus store department, and maintains inventory levels for the assigned department on a computerized point of sale system; approves invoices for payment, returns, receives, stocks, prices; work closely with faculty, students, publishers; plans product promotions and merchandising.
• Performs varied purchasing duties including processing requisitions, placing orders, issues purchase orders, returns, invoice and credit and charge backs, reconciliation, and posting in a computerized inventory and point of sale system. May assume buying responsibility in the absence of the Buyer.
• Oversees and supports the work of student and short-term employees in retail, on-line, and customer service operations; select and trains personnel in customer assistance, cashiering, and campus store operations; schedules and assigns work; prepares payroll records.
• Maintains sales statistics, receivables, payables, and related files; records income and credits to appropriate accounts; ensures timely payment of invoices and collection of amounts due; reconciles cash drawers and various change and petty cash funds; prepares bank deposits; projects need for cash and currency and ensures adequate cash reserves.
• May have responsibility for coordinating campus store programs and/or services, e.g. book rental program, event concessions, catering, online sales and serve as primary point of contact with outside vendors and other departments.
• Enter enrollment in Inventory Management System. Prepare requisitions for distribution to faculty; reviews and edits accordingly. Problem solves issues related to procurement and payment of goods and service. Notify appropriate staff and faculty of delays in procurement of course material.
• Calculate prices according to policies and makes changes to prices and inventory accordingly.
• Coordinate sales floor set up and display space for assigned area; prepares shelf tags; organizes stock on the sales floor including stocking sales area from stock in storage room and returns overstock to storage
• Provide assistance in retail, web order and customer service operations and the resolution of problems regarding purchases and refunds. Makes refunds on returned merchandize; oversees textbook buy-back activity; processes web orders; assists in the development and implementation of campus store policies and procedures.
• Performs related duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities including accounting and/or buying, and two years of increasingly responsible experience bookkeeping/buying/purchasing in a private business or public entity.
• Knowledge of:

• Business finance and current practices and procedures in retail buying, bookkeeping, record keeping, and computerized inventory and point of sale control system.
• Computer and Windows based office software applications.

1. Learn and apply specialized procedures relevant to buying and selling and to apply relevant institutional policies and procedures.
2. Conduct buying, merchandising, and payment activities to maximize efficiency and cost effectiveness.
3. Accurately and rapidly count cash and balance cash drawers and maintain accurate accounting and statistical records.
4. Organize, prioritize, and direct the work of others.
5. Maintain accurate and orderly records and make basic mathematical calculations.
6. Use computerized inventory and Inventory Management Systems to input, track, and execute activities such as ordering, returns, and paying invoices.
7. Communicate effectively orally and in writing and to establish cooperative relationships with staff, student, vendors, and others contacted in the course of performing duties.

• Clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.

DESIRABLE QUALIFICATIONS

• Experience in a book department.

Additional Information
SPECIAL CONDITIONS
Working Hours: Monday – Thursday 9:30am – 2:15pm. Hours are subject to change to include evenings and weekends.

APPLICATION PROCESS
Chaffey College utilizes an online electronic application system. The application can be accessed at https://www.schooljobs.com/careers/chaffey. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:

Please do not include any additional documents; only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.

CONDITIONS OF EMPLOYMENT
This is a part-time (19 hours per week), 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 15 of the CSEA Salary Schedule, with a starting salary of Step A, $2,057/month.
Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.

To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/4300993/campus-store-generalist-part-time-fontana-campus

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