Central Michigan University Looking for Executive Office Specialist Full Time

Position Number: S-3202
Type of Recruitment: External

Position Summary:
Performs detailed analysis and data entry of non-purchase orders, independent contractors, other 1099 payments. Processes Bookstore returns and credits, performs monthly reconciliation of Bookstore Material Returns GL.

Required Qualifications:
High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.

Preferred Qualifications:
Basic knowledge of 1099 reporting requirements
Familiar with terms and conditions found in legal contracts

Duties & Responsibilities:
Reviews supporting documentation for payment of vendor invoices to determine if all required documents are present
Reads and interprets the terms and conditions of vendor contracts to ensure compliance with University policies before processing invoice
Determines if payment request meets CMU policies and IRS regulations for 1099 reporting
Performs data entry of NPO and PO invoices into SAP
Audits student reimbursements to determine if the reimbursement amount is correct and all supporting documentation is included in the request
Post student reimbursements in SAP
Post transactions for bookstore material returns in SAP
Reconciles Bookstore general ledger account for material returns
Troubleshoots and resolves issues with web-based NPO invoice parking
Keeps training material up-to-date for web-based NPO invoice parking
Trains campus personnel to use web-based NPO invoice parking
Trains and monitors student employees assigned to assist with processing of NPO invoices
In the absence of the department coordinator, reviews new vendor accounts and changes to existing vendor accounts for accuracy and compliance to department policies. Performs other duties as needed including clearing of credit card transactions at month end.
Works with vendors and other university personnel to resolve outstanding issues involving vendor transactions
Performs other duties as assigned

Supervision Exercised:
None.

Employee Group: Office Professional
Staff Pay Level: 6
Pay Range: $16.00 – $23.87/estimated starting rate: $16.00 – $19.00 per hour
Division: Finance and Administrative Services
Department: Payable Accounting
Position Status: Regular
Position End Date:
Employment Status: Full Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: M-F 8 a.m. – 5 p.m.; evenings & weekends as required.
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes

About the Department:

About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions – Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more – are within easy reach of the citys central location in Michigans Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards:
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Applicants are strongly encouraged to submit recommendation letters.

Position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before Tuesday, January 16, 2024.

To apply, visit https://www.jobs.cmich.edu/postings/39615

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.
CMUs Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]

jeid-59f87c5c6b6a8344a0513a05e76fcb6c