Carthage College Looking for Grants Specialist: Office of Sponsored Programs and Division of Natural and Social Science Full Time

SUMMARY:

This entry-level position provides post-award
administrative support and office management support to the Office of Sponsored Programs and the Division of Natural and Social Sciences.
This person works professionally and effectively with faculty, students, and campus administrators, as well as with a variety of external
stakeholders that relate to the activities of sponsored programs and the division. The Grants Specialist is responsible for the oversight of
sponsored programs, including communication with faculty P.I.s, grant reporting support, occasional communication with sponsoring agencies
and foundations, post-award compliance monitoring, and policy development.

In addition to responsibilities associated with the Office
of Sponsored Programs (OSP), the Grants Specialist will organize and lead meetings, manage timelines, and work independently on projects
related to grant administration. The effective coordination and supervision of student employees assigned to the Division of Natural and
Social Sciences (NSS) and the OSP is an occasional component of this position.

DESCRIPTION OF ESSENTIAL DUTIES:

Provide administrative and office management support to the Office of
Sponsored Programs and to the Division of NSS. Provide customer-friendly reception and service to faculty, staff, students, and external
parties.

Office of Sponsored Programs Support:

• Provide oversight of sponsored projects through
  completion, including working with the Office of Financial Services to ensure timely financial reconciliation and associated grant closeout
  activities.
• Work with the Offices of Communications and Admissions to promote and market sponsored project activity.
• Maintain and monitor sub contractual relationships, including the initiation and negotiation of subcontracts, compliance monitoring of
  subcontracted sites, ensuring timely invoicing by subcontracted sites, and tracking payments through reconciliation.
• Reconcile
  direct and indirect expenditures for sponsored projects, ensuring expenses are appropriately classed, allowable, and within scope.
• Manage grant calendars, internal communications, and electronic filing of grant documents.
• Assist with external sponsor
  communications and reporting.
• Recruit, supervise, and train student worker(s).
• Contribute to research compliance efforts
  by supporting oversight committees of the faculty (IRB, IACUC, etc.).
• Maintain compliance verification and training records,
• Assist with the management of training programs (online and in-house) and internal compliance processes.
• Work with team members
  and partner offices to identify, develop, and implement workflow and process improvements.
• Develop and lead appropriate workflow
  training for faculty and relevant staff.
• Schedule, conduct, and document meetings with faculty PIs to initiate award performance
  and tracking.
• Prepare regular financial summaries for PIs that include projections for expenditures through budget year or project
  end date
• Assist in the preparation of no-cost extension requests and budget modifications.
• Provide essential office
  support to the OSP through ordering, budgeting, invoicing, and travel arrangements.

NSS Divisional
Support:

Provide administrative support to the Divisional Dean and the faculty of the Natural and Social Sciences:

• Arrange travel.
• Provide communications for faculty searches and campus guests.
• Assist with onboarding of new
  faculty.
• Provide reconciliation and tracking of divisional expenditures and budgets.
• Maintain listservs.
• Make
  appropriate communications and arrangements for internal events.
• Support tracking and reconciliation of departmental and divisional
  budgets.
• Support the Divisional Dean in managing divisional meetings, special events, projects, and faculty milestones.
• Collect and compile data to support the Dean in report-writing and division initiatives.
• Develop material and content for
  divisional communications, recruitment, announcements, and the Divisional website.
• Assist in the development of efficient workflow
  processes within the Division.
• Recruit, hire, and supervise student worker(s).

SUPERVISORY RESPONSIBILITIES:

This position may directly supervise student workers and carry out
supervisory duties in accordance with college policies and applicable employment laws. Such responsibilities include hiring and training
student employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; making salary
adjustment recommendations; addressing complaints and resolving problems.

MINIMUM
QUALIFICATIONS:

• Bachelor’s Degree from an accredited institution.
• One year of related experience.
• Demonstrated oral and written communication skills.

PREFERRED
QUALIFICATIONS:

• Post-award grants and contracts, and federal audit experience.
• Administrative and
  supervisory experience in an academic grants environment.

COMPENTENCIES,
KNOWLEDGE, AND SKILLS:

• Familiarity with Federal Circulars and other OMB guidance.
• Ability to take
  initiative in the workplace.
• Strong technical skills, include advanced proficiency with spreadsheets and database operations.
• Attention to detail and strong quantitative skills.
• Logical and critical thinking skills.

APPLICATION MATERIALS REQUIRED:

Cover Letter, Resume/CV, and List of
References

APPLICATION INSTRUCTIONS:

Applications are
accepted ONLY via electronic submission https://www.applicantpro.com/openings/carthage/jobs/2302762-122305. Assemble Cover Letter, Resume/CV, and List of
References into a SINGLE PDF file for submission.

Review of applications will continue until the position is filled.

Institutional Information

Founded in 1847, Carthage College combines an environment of reflection and
self-discovery with a culture of high expectation, so that our students uncover and ignite their true potential. As a four-year private
liberal arts college with roots in the Lutheran tradition, we place a strong emphasis on both moral and intellectual values. Our prime
location in Kenosha, Wisconsin, midway between Chicago and Milwaukee, allows students the opportunity to learn in a professional context.
Our beautiful campus, an 80-acre arboretum on the shore of Lake Michigan is home to 150 scholars, 2,600 full-time students, and 400
part-time students. Our rich academic experience equips students with foundational knowledge and skills, preparing graduates to be lifelong
learners and to lead meaningful, productive lives.