Carolina Marine Structures Hiring for Project Management Assistant Job at Chesapeake, VA Full Time

Project Management Assistant

Carolina Marine Structures, Inc. is a leading heavy civil marine contractor located in Hampton Roads. We offer a wide range of services and turnkey solutions in marine construction, design, and specialty services on, over, and under the water throughout North Carolina and Virginia. We are currently seeking a seeking a Contracts Administrator with Heavy Civil and/or Commercial Marine Construction Experience to join our Project Management team.

Job Description/Summary

The Administrative Assistant provides direct support to the Project Team and contributes to the planning and execution of projects; assists the project team in monitoring and control of project cost, submittals and contract compliance, works with the team to create, submit and manage subcontracts, purchase orders and change orders; Review and enter project related invoices; Create and manage timely receipt of lien waivers; Tracks quantities related to daily production; Assist with various other activities related to administration and the management of contracts.

Job Requirements/Qualifications

· High school diploma/ GED required

· Degree in business management or related field preferred

· Previous experience in project management or a similar role preferred

· 2 – 5 years’ experience in contract management, accounting administration or similar roles preferred

· Physical Requirements: While performing the duties of this Job, the employee is regularly required to sit; The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Attributes

· Multitask and manage conflicting priorities

· Possess a positive attitude and be a team player

· Coordinate multiple projects by multi-tasking and using effective prioritization skills

· Must have a strong attention to detail

· Must have excellent communication skills, both verbal and written

· Must possess the ability to work with varying seniority levels to include staff, Project managers and external suppliers/ subcontractors

· Must have strong organizational management skills

· Must be proficient with Microsoft Word, Excel, and Outlook (Microsoft 365 is a plus)

General Responsibilities

· Supervisory Responsibilities: This job has no supervisory responsibilities.

· Monitoring and maintaining projects for estimation

· Reviewing bid specs and researching information for projects/bids as required

· Performing administrative tasks such as preparing invoices, estimates, scheduling meetings, etc.

· Requesting bid bonds and tracking bonds for projects

· Setting up new projects in Foundation® software system

· Tracking contracts and change orders

· Assist with entering job costs for projects

· May become back up for payroll processing and A/P as needed

· Other duties/tasks as assigned and required by business need

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. Carolina Marine Structures, Inc. believes that quality of life is as important as quality of work. We recognize that the demands of work and home affect us all and achieving a balance requires flexibility on the part of the individual and the Company. As a result, we acknowledge individual needs and endeavor to accommodate each employee through competitive pay and benefits including health and dental programs, and opportunities for advancement. We are constantly seeking qualified individuals to join our team.

Disclaimer: This job description is only a summary of typical functions and is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The above job responsibilities, tasks, and duties may differ from the job description and other duties, as assigned, may be part of the job.

Job Type: Full-time

Pay: $50,000.00 – $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Compensation package:

• Performance bonus
• Yearly pay

Experience level:

• 3 years

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

COVID-19 considerations:
NA

Ability to commute/relocate:

• Chesapeake, VA 23320: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location