CareNational Hiring for Unit Coordinator Job at Boston, MA Full Time

Unit Coordinator Job Summary:

• Provides administrative support, including typing, filing, MIS reports, copying, etc. to management staff.
• Ensures adequate level of supplies for department/division offices.
• Maintains suspense file (Things to do…file).
• Typing, dictation, proofreading, editing and transcribing.
• Meeting coordination, ensure that room and equipment are in working order, prepare materials, invite, confirm attendance, take minutes.
• Maintains and tracks invoices receipt and payment timely and accurately.
• Collects and processes time cards.
• Reports and resolves facility problems and repairs.
• Reviews and delivers mail.
• Maintain voice mailbox database; add, delete, modify user mailboxes.
• Report any unsolved problem, change, to IT Help Desk.
• Save all the training documents of voice mail and phones.
• Be a site contact person for the phone vendor technician administrator.
• Documentation Maintenance and processing as it relates to licensing, permits, etc.
• Represent management staff at meetings and take notes as needed.
• Works closely with program administration/corporate facility management in order to ensure budgetary goals and schedules are met.
• Assist with the coordination of business travel as needed.
• Performs other related duties as assigned.

Administrative Assistant Background:

• Requires an education level of at least a Associate’s degree; Bachelor’s degree is preferred.
• Requires exceptional phone / customer service skills, as well as very strong computer user skills.
• At least 3 years’ experience as an Administrative Assistant, preferably in a healthcare support role with heavy computer & phone use.
• Ability to multi-task duties as well as the ability to understand multiple products and multiple levels of benefits within each product.
• Advanced computer skills to include file management, labels, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Visio, as well as basic data entry and the ability to learn new computer applications.
• Must have a minimum of 40 wpm typing with a high level of accuracy.

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