California Community Colleges Chancellor’s Office Looking for Executive Assistant to the Chancellor Full Time

Job Description and Duties

This job advertisment is being extended.*

*If you have previously applied, your application has been received and no further action is needed at
this time. 

Under the general supervision of the Staff Services Manager II, the Staff Services Analyst (SSA) is to serve as
the lead analyst to the Chancellor of California Community Colleges. The SSA provides various administrative and analytical work to support
the Chancellor and is responsible for assisting with divisional projects, and internal and external meetings and events. The SSA will
communicate on behalf of the Chancellor and Division with Agency executive offices as needed, including but not limited to the Board of
Governors. The position requires the incumbent to collaborate with high-level stakeholders, executive staff members, and the public. The SSA
must adjust priorities based on operational need, maintain regular, consistent attendance, exercise good judgement, and communicate
effectively. This position requires excellent analytical and administrative skills as well as sound judgement, initiative, and tact. May
also receive direction and special projects from the Deputy Chancellor. The SSA works under the guidance of the SSMII to perform analytical
and research duties pertaining to the Division and program development planning, makes travel arrangements for the Chancellor’s
attendance at conferences and events, speaking engagements, and calendaring of meetings and events.

Interested candidates
may view and take the eligibility exam via 3PBAU.PDF (ca.gov)

How did you hear about this position? Tell us in a brief survey.

Job Duties
include a hybrid schedule within the state of CA.

You will find additional information about the
job in the Duty
Statement.

Working Conditions

Ability to use standard computer and/or office machines for an
extended period of time. Work in a climate-controlled, open office environment under artificial lighting.

Exposure to computer
screens and other basic office equipment.

Periodic public speaking/presentations are required.

Ability to effectively telework
within the state of CA

Hybrid work setting provided, 10-12 days per month in the HQ office located in downtown Sacramento

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:

JC-396186

Position
#(s):

364-100-5157-004

Working Title:

Executive Assistant to the Chancellor

Classification:

STAFF SERVICES ANALYST

$3,534.00 – $4,428.00 A

$3,826.00 – $4,789.00 B

$4,588.00 – $5,744.00 C

# of Positions:

1

Work Location:

Sacramento
County

Telework:

In Office

Job Type:

Permanent, Full Time

Work
Shift:

Full Time, Hybrid Work Setting

Work Week:

Monday-Friday

Department
Information

The California Community Colleges is the largest system of higher education in the nation, with 1.8 million
students attending 116 colleges. Our colleges provide students with the knowledge and background necessary to compete in today’s
economy. With a wide range of educational offerings, the colleges provide workforce training, basic courses in English and math, certificate
and degree programs and preparation for transfer to four-year institutions.

The mission of the California Community Colleges Board of
Governors and the Chancellor’s Office is to empower the community colleges through leadership, advocacy and support.

The
Chancellor’s Office values diversity at all levels of the organization and is committed to fostering an environment in which employees
from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We share responsibility for creating an
equitable, diverse and inclusive community and we see these values as connected to our mission and critical to ensure the well-being of our
staff and the students we serve.

For more information, see http://www.cccco.edu/Vision 2030 |
California Community Colleges Chancellor’s Office (cccco.edu)

Special Requirements

A Statement of
Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications
for this position The SOQ demonstrates your ability to present information clearly and concisely in writing. The SOQ should include
responses to the below desired qualifications listed below. A resume or cover letter will not be considered a substitute for the
required SOQ. Each response within the SOQ must include reference to the correlating number and/or question. Maximum of two pages in
length.

Describe in detail your experience, educational background, and qualifications for this position. Response must be complete,
clear, concise and specific to your experience with the following tasks:

1. Experience supporting executive level
   leadership
2. Experience in managing multiple calendars, meeting requests and travel arrangements.
3. Experience in writing memos, stakeholder letters, and responses to public inquiries.

Please
do NOT add any confidential information to your application or supporting documentation such as: social security number, date of
birth, disability information, LEAP status, examination scores, pictures, etc.When submitting supporting documents, PDF file format is
preferred.

Application Instructions

Completed applications and all required documents must be received or
postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes
available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/8/2024

Who May Apply

Individuals who are currently in the classification,
eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have
SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore,
individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.Applications will be screened and only
the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum
Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your
Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package
listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative
method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required
documents to:

Board of Governors, California Community Colleges

Attn: Human Resources Office

1102 Q Street,
#4400

Sacramento, CA 95811

Address for Drop-Off Application Packages

You may drop off your application and
any applicable or required documents at:

Board of Governors, California Community Colleges

Human Resources Office

1102
Q Street, #4400

Sacramento, CA 95811

08:00 AM – 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be
considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying
  electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum
  Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the
  position.
• Resume is required and must be included.
• Statement of Qualifications –

  A Statement of Qualifications (SOQ)
  provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position.
  The SOQ demonstrates your ability to present information clearly and concisely in writing. 

  Please see the Special Requirements
  section of this job advertisement for specific SOQ requirements.

Applicants requiring reasonable accommodations for the
hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the
time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this
job posting.

Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as
demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each
candidate:

• Minimum of One year of experience supporting executive level leadership.
• Minimum of One year of experience
  managing an executive’s calendar.
• Minimum of One year of experience with executive level correspondence.
• Strong
  oral and written communication skills.
• Ability to work independently as well as collaboratively as a team member.
• Strong
  writing, analytical, research, and presentation skills.
• Ability to multitask, meet deadlines, and adjust to changing priorities in
  an accurate and cooperative manner.
• Communicates confidently and courteously in a clear, concise manner to a diverse
  community.

Benefits

Benefit information can be found on the CalHR website
and the CalPERS website.Chancellor’s Office team members
are eligible for a number of benefits. Health benefits and leave programs are available for most team members.

• Telework
  Schedule Options
• Tuition Reimbursement up to $1500 for eligible employees
• Transfer, Training and Advancement
  Opportunities
• Discounted Public Transit
• Numerous Discounts for CA State employees through LifeMart

Please see the California Department of Human Resources benefits website: http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx for further information.

Contact
Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:Traci Jackson (916) 322-6810 [email protected] 

Please direct requests for Reasonable Accommodations to the interview scheduler at
the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment
Opportunity for this position(s) to the Department’s EEO Office.

EEO Contact:Tiffany Argento (916) 445-7911 [email protected] 

California Relay Service: 1-800-735-2929
(TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY
Device.

Additional Information

Applications submitted without a Statement of Qualifications (SOQ),
verification of education, and resume will be considered not interested in this position. Applications without a clearly
identified SOQ or a SOQ that does not address the topics requested will be considered not interested in this position. Resumes and
cover letters do not take the place of the SOQ.

Education Verification

When you are applying for a
classification with an educational requirement that you are basing your eligibility on, you MUST provide a copy of your degree or
transcripts as proof of meeting the education requirement from the classification specification (link on the right side of the screen under
“Additional Documentation”).Example: if you are applying for Staff Services Analyst based on your Bachelor’s degree, you must attach a copy
of your degree or transcript showing the degree you obtained. Applicants who fail to provide this information may be disqualified.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age,
ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender
identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race,
religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an
objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in
accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil
Service, and the special trust placed in public servants.