R507966
San Francisco
The Operations department at California College of the Arts provides leadership and operational oversight of operational and facilities functions for CCA’s San Francisco campus (excluding student housing), such as project management for maintenance/repair and capital projects, campus-wide sustainability projects, and general process improvements for a smooth running campus. This position is responsible for supporting the day-to-day functions of the department and will utilize operational systems (such as the Facilities work order system) to support facilities services, accounting and purchasing, activity scheduling, event support, and other duties as assigned.
MAIN RESPONSIBILITIES:
Facilities Service Requests Tracking and Operations Support – 40% of time
Provides support for Operations staff and leadership, including Facilities, Capital Projects, and Public Safety. Support includes day-to-day monitoring of the facilities service request system and clerical support for contracts, payments, purchase orders, permits, and other operational activities. Working with the Director of Operations, coordinates directly with multiple stakeholders including the Facilities Manager and other external consultants and vendors (including architects, contractors, movers, etc.) to ensure service requests and contracted work are scheduled, tracked, and completed in a timely fashion. Occasionally coordinates with the Public Safety Department on operational matters.
Department Administration and Communication – 40% of time
Acts as the first point of contact for communications between the CCA community or external parties and the Operations Department. Ensures communications are received and routed to the appropriate source.
Additional Duties as Assigned – 20% of time
MINIMUM QUALIFICATIONS:
Preferred Qualifications
Working Conditions
The ability to work flexible hours, including some nights and weekends, is required. CCA is normally open for business 8 a.m. to 4:30 p.m. (7.5-hour workday with a 30-minute lunch), Monday through Friday, but supervisors assign individual work schedules and requirements may shift to accommodate events, special projects, meetings, etc. Position will report for work in person on the San Francisco campus.
Physical Requirements
This position may require an individual to sit or stand for long periods at a time (up to 4 hours) at a desk or in a meeting. This position requires that individuals be able to transport themselves to multiple locations within the San Francisco campus. An individual must also be able to lift and/or carry a minimum of 30 pounds.
COMPENSATION & BENEFITS:
POSITION DETAILS:
Location
San Francisco
FLSA
Non-Exempt
Additional Locations
Application Instructions
Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline
For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Questions?
Please address any questions to [email protected].
To apply, visit https://cca.wd5.myworkdayjobs.com/en-US/CCA/job/San-Francisco/Operations-Coordinator_R507966.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.
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California College of the Arts is an equal opportunity employer and welcomes applications from individuals who will contribute to its diversity.
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