Butler University Looking for Administrative Specialist Full Time

Position Overview

Butler University is seeking an experienced individual to serve as the Administrative
Specialist in the Department of Psychology. Work schedule is 9 months annually, mid-August through mid-May with summer months
off. 

Responsibilities:

Provide administrative support for the Psychology faculty, working closely alongside the
chair of the department and program director for Neuroscience.

The administrative specialist will:

• Serve as the primary
  point of contact for the department, facilitating communication between students, parents, faculty, administrators, and others. The
  successful candidate must enjoy working with college age students.
• Provide full clerical and general office support to the
  department chair (Psychology), program director (Neuroscience), faculty, and students and partner closely with other units across the
  University, most notably with Records and Registration, Admissions, IT, Career Services, the Center for Academic Success & Exploration, and
  the Business and Purchasing offices.
• Responsibilities include:
  • Monitoring college and university calendars and keeping the
    chair and faculty apprised of upcoming events, due dates, processes, etc.
  • Entering accounts payable vouchers, requisitions, and
    reimbursements for faculty
  • Maintaining program records and database files, including budgets, research and internship information,
    majors/minors and alumni student information
  • Scheduling meetings, equipment and room reservations, and ordering office
    supplies
  • Assisting with the development of the year-long course schedule and entering the course schedule in PeopleSoft
  • Preparing adjunct contract information for the Dean’s office
  • Assisting with student recruitment materials and events
  • Onboarding new full-time and part-time faculty hires
  • Assisting with the maintenance of websites and other media platforms.
  • Performing other duties as assigned by the chair and director.

Required Qualifications:

• High School Diploma or equivalent
• 2+ years of administrative experience
• Strong organizational, written and verbal
  communication skills
• Demonstrated ability to work independently and to manage multiple priorities
• Strong computer skills
  with proficiency in Microsoft Office programs among others, and ability to learn new software quickly

Preferred
Qualifications

Applications must include a resume and cover letter.

BU Benefits and Perks

Please check out Butler’s
Total Rewards website to learn more about our benefit offerings, that include:

• Paid Time Off and
  Holidays:
  • 18 days of paid time off (vacation and PTO days)
  • 8 Paid Holidays
  • Paid Winter Break between
    Christmas Eve and New Year’s Day
  • Paid Parental Leave (after 1 year of full-time employment)
• Health:
  • Comprehensive medical, dental, and vision plans including disability and life insurance programs
• Retirement:
  • 10% employer contribution after 1 year of full-time employment
• Tuition Assistance:
  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent
    children.
    • Eligibility after 9 months of full-time employment
    • Employees & spouses- undergraduate/graduate degrees
    • Dependents (under age 26)- undergraduate degree
    • Covers tuition only
  • Tuition Exchange Program for
    Dependents
• Butler Facilities Access, Discounts and Perks:
  • Access to Butler’s on-site fitness
    facility and libraries for full-time staff and faculty
  • LinkedIn Learning Courses
  • Free premium subscription to the Calm
    App
  • Discount at the College Bookstore
  • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing
six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500
undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at
the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative,
and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is committed to enhancing the
diversity of the student body and our faculty and staff. In addition, hiring decisions are made on the basis of an individual’s
qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities
for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual
orientation, national origin, or any other legally protected category.