Boston University, Metropolitan College Hiring for DIRECTOR OF FINANCE AND ADMINISTRATION, Institute of Global Sustainability, University Research at BOSTON, Massachusetts, United States Full Time

DIRECTOR OF FINANCE AND ADMINISTRATION, Institute of Global Sustainability, University Research Tracking Code23500556260706Job Description

The Boston University Institute of Global Sustainability (IGS) translates sustainable energy research into urgent action. The IGS is a university-wide center dedicated to developing energy systems that will provide abundant, universally accessible, and sustainable energy sources for emerging and advanced economies. The institutes approach combines interdisciplinary research, policy analysis, and collaborative engagement with partners at every level from individual energy and water utilities to cities, states, and countries. Learn more at bu.edu/igs. The IGS Director of Finance & Administration oversees the institutes administrative functions. This includes financial management and budgeting; grant proposal submission and post-award support with faculty; operations including event support, IT, facilities; hiring and human resources; and other administration tasks in collaboration with a variety of BU offices. This position reports to the IGS Executive Director and supervises administrative staff.

Responsibilities:

• Manage proposal submissions in collaboration with faculty, including project budgets, required forms, university approvals, and setting timelines that meet proposal deadlines.
• Manage post-award support, budget allocation and tracking, and preparation of interim and final reports.
• Develop efficient methods of grant development and administration that reduce burdens on research teams, utilizing online coordination platforms.
• Manage the institutes financial matters, including annual budgets, quarterly reports, year-end closings, requisitions, travel expense reports.
• Lead budget planning process, track IGS accounts, and prepare annual budgetary report.
• Coordinate with the Office of Research.
• Oversee office operations including space management, facilities orders, office supplies, and equipment orders.
• Oversee event logistics, including venues, catering, tech support, etc.
• Serve as the institutes primary liaison to IT and facilities teams to maintain institute office and systems.
• Perform other tasks as needed.

Required Skills

• A Masters or equivalent experience is required.
• Minimum of 5-8 years direct experience with 3+ years of management experience.
• Strong analytical skills, leadership and management with a demonstrated ability to communicate effectively, motivate and collaborate with others.
• Ability to design, create and implement operational systems, policies and procedures.
• Technology savvy with knowledge of accounting and reporting software.
• Ability to work independently, as well as collaboratively across teams.
• Commitment to diversity, equity, and inclusion.
• Interest or experience in sustainability issues preferred, but not required.
• Manage the position request process for all IGS hiring (from position request forms to ensuring funding for staff lines). For positions funded by grants, ensure role is within scope of grant work, ensure there is availability of funding, manage appropriate start and end dates of role, and work with OSP for any necessary re-budgeting and with Office of Research staff if recruitment process requires Visa support.
• Manage recruitment, hiring, and onboarding for temporary employees, postdoctoral associates, and non-compensated employees, including completion of new hire paperwork and ensuring proper deadlines are adhered to for payroll and other administrative purposes.
• Manage communication with candidates and new hires to ensure a smooth recruitment and on-boarding process.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular