Binghamton University, State University of New York Hiring for Records Manager and FOIL Officer at Binghamton, NY Full Time

Category:: Professional
Subscribe::
Department:: Office of Risk Management & Compliance
Locations:: Binghamton, NY
Posted:: Feb 19, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 02698
Position ID:: 172773

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character – shaped by our mission, outstanding academics, facilities, and community life – promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job – it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton’s collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $55,000

The University Records Management Officer responsibilities and duties include, but are not limited to:

• Serve as a subject matter expert in the area of records management per NYS law and SUNY established policies/requirements
• Develop records-related procedures, plans, and guides and communicate that information with departments/divisions across campus
• Understand and stay up to date on records retention requirements by accessing frequent training opportunities related to NYS records management laws and SUNY system policies then implement and manage those policies with departments across campus
• Report findings and develop strategies for maintaining operational efficiencies
• Identify and improve existing processes and recommend innovative solutions

The University Records Access Officer responsibilities and duties include, but are not limited to:

• Manage the intake of FOIL requests and assess how the University should respond
• Exercises proper judgment in responding to inquiries while coordinating on more complex issues with the appropriate individuals in counsel’s office or in other departments/divisions
• Work across entire campus to identify custodians of needed records and collect records in response to a FOIL request
• Proactively track and comply with statutory deadlines
• Develop/coordinate appropriate responses to FOIL requests. Communicate in writing on behalf of the campus with various external entities seeking information
• Communicate with internal departments/individuals clearly and effectively regarding the status of requests involving records for which they are responsible
• Prepare regular reports on numbers and types of FOIL requests
• Serve as advisor on campus regarding technical needs of FOIL

The individual will also be responsible for the following:

• Develop and provide training directly to campus constituents and through collaboration with the University Center for Training and Development
• Manage pertinent web content
• Attend annual trainings and professional development conferences, seminars, etc.
• Exercise discretion and good judgement in confidential and sensitive matters
• Position functions in several respects within statutory and regulatory frameworks which limit and control the position’s authority. Interpretations of law and regulations are reviewed with counsel and others on campus and this individual will be responsible for accurately communicating those interpretations to others.

Requirements:

Visa sponsorship is not available for this position

• Bachelor’s degree OR Associate’s degree with 5-10 years related experience
• Three or more (3+) years Records and FOIL Management experience or related professional stewardship with operational records, compliance, legal or related experience
• Exceptional interpersonal, written and verbal communication skills
• Ability to work effectively with individuals from diverse backgrounds
• Demonstrated ability to exercise sound judgment, handle confidential matters with tact and discretion with an open and collaborative style that encourages teamwork and cooperation
• Organized and able to effectively handle multiple tasks simultaneously and independently

Preferred:

• Experience in higher education, government agency or law
• Certification or designation in area of risk, ethics, or records management
• Experience leading training on regulation, policy, law
• Possess a passion for excellent customer service and a commitment to exceptional quality
• Self-starter and action oriented, with initiative to create and implement new ideas in order to produce solutions

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed “To the Search Committee.”

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University’s complete Non-Discrimination Notice may be found here.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=172773

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.