Binghamton University Looking for Financial and Business Assistant, Information Technology Services Full Time

Ref. No.: 00719

Position ID: 172196

About Binghamton University:

Binghamton
University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly
interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character – shaped by our mission,
outstanding academics, facilities, and community life – promotes extraordinary student success, research, and service; Binghamton University
is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job – it is about
having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton’s collegial and
inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to
our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and
challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from
first- generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through
technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in
keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title:  Senior Staff Assistant (SL-3)

Salary:  Commensurate with experience

Reporting to the Assistant Director of
ITS Administration, job duties include:

Financial Administration – Operations & Infrastructure Business Office

Procurement Coordination:

• Work closely with O&I staff to fulfill procurement needs.
• Collaborate with vendors and the
  purchasing office to ensure accurate processing.
• Keep track of shipments, ensure timely deliveries, and resolve any discrepancies
  with receiving.
• Verify invoices against shipments, ensuring accurate and timely payments to the Accounts Payable
  department.
• Assist in procurement bids to secure competitive pricing for goods and services.
• Assist in evaluating vendor
  proposals to ensure compliance with procurement regulations.

Contract Management:

• Coordinate contract negotiations
  with University Counsel, external vendors, and O&I staff.
• Maintain a centralized contract repository, track renewal dates, and
  update stakeholders and vendors as needed.

Financial Tracking:

• Process weekly and monthly revenue checks in
  collaboration with Student Accounts.
• Reconcile revenue checks against appropriate accounts, addressing discrepancies and providing
  necessary documentation.
• Collaborate with external vendors for prompt and accurate monthly payment of O&I utilities.

Administrative Support

Cellular Account Management:

• Serve as a liaison between University Faculty and
  Staff and contracted cellular carriers.
• Efficiently process moves, adds, and changes to University cellular accounts, prioritizing
  customer service for all University cellular customers.
• Collaborate with O&I Staff in processing Teamdynamix ticket
  reassignments.
• Step in as a backup to the O&I Office Assistant as needed.
• Open and close work orders, ensuring accuracy in
  billing procedures.
• Assist in regular website updates to ensure that the information displayed remains relevant, informative, and
  aligned with the current needs of the university community.

Building Administrator & Fleet Management for
ITS

• Act as the Area Access Administrator for ITS-managed spaces.
• Assist with door access requests and key boxes
  for ITS-managed spaces.
• Assist with new and replacement key requests.
• Building oversight & maintenance coordination with
  Facilities Management.
• Provide event support coordination for the ITS Department.
• Work with internal departments on
  room/building inspections.
• Serve on the Building Administrator committee.
• Fleet Manager for Departmental Vehicles.

Report Preparation

• Manage and maintain the repository for ITS policies. Coordinate regular revision and
  updates by appropriate policy owners.

Requirements:

Visa sponsorship is not available for this position

• Bachelor’s degree in Business Administration, Management, Finance, or a related field.
• Prior knowledge and understanding of
  procurement processes and best practices.
• Excellent verbal and written communication skills, including the ability to communicate
  with various stakeholders.
• Proficient with manipulating data/information in Microsoft Excel, Smartsheets, Google Sheets, or a
  similar application.
• High attention to detail and ability to handle multiple duties simultaneously.
• Valid driver’s license
  to operate a vehicle in NYS.

Preferred:

• Prior experience working within the SUNY system.
• Prior experience
  with administrative or logistical operations within a large complex organization, such as IT, construction, or healthcare.

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background
check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive
Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for
employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a
conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the
Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed “To the Search
Committee.”

Postings active on the website, accept applications until closure.

For information on the Dual Career Program,
please visit:

https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates.  This requirement extends to employment and admission.  Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR).  Contact information for the Title IX Coordinator and OCR, as well as the University’s complete Non-Discrimination Notice may be found here.