Armada LTD Hiring for Administrative and Operations Support Specialist at Powell, OH  Full Time

Type: Part-time (Avg. 20-25hrs.)

Location: Telework w/ some Powell, OH support

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: None

Benefits: None

Duties & Responsibilities Overview:

ARMADA is seeking an Administrative and Operations Support Specialist who is eager to get involved in business operations. The Administrative and Operations Support Specialist will provide administrative, operations, human resources, and accounting support. This individual needs to have a technical mindset/capability and be open to completing the other administrative tasks. Candidates should recognize this is an entry level position supporting multiple facets of the organization. This is an incredible opportunity to learn the organization and grow into a position that the candidate feels passionate about (Operations, Human resources, Finance, etc.).

Duties & Responsibilities:

The below list of duties and responsibilities is subject to change and other duties may be assigned.

Operations (35%)

• Organize and maintain physical and digital filing systems.
• Track stocks of office supplies and place orders when necessary.
• Administer travel insurance for employees traveling out of the country.
• Manage travel arrangements and expense entry for students and staff.
• Draft and edit letters, reports, and other documents.
• Input and update information in databases and spreadsheets.
• Monitor and update company social media and website.
• Assist with general office support and research (internet, phone, copier, calls, insurance, etc.)

Human Resources/Recruiting (30%)

• Format applicant resumes in Government client required templates.
• Update onboarding templates for each Government contract.
• Schedule virtual and onsite interviews for Project Managers and Site Leads
• Assist with onboarding during contract transitions/busy season.
• Conduct reference checks.

Administrative (25%)

• Provide administrative support to ensure efficient office operations.
• Manage relationships with vendors and place orders.
• Order company credit cards and equipment for new employees.
• Work closely with other corporate staff and support other colleagues as needed.

Accounting / Finance (10%)

• Support basic JAMIS and isolved entries.
• Assist with researching Labor and ODC cost items for proposals.

Knowledge, Skills, and Abilities (KSAs):

• Proficient computer skills, including Microsoft Office Suite software.
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands.
• Data management and entry skills, including the ability to maintain and improve filing systems.
• Accurate record keeping, and efficient time and schedule management skills
• Ability to professionally interact with customers, colleagues, and executive leadership at all levels; and to foster positive business relationships.
• Must have excellent organizational skills and be detail oriented.
• Possess excellent typing abilities and the skill to prepare documents accurately with minimal errors.
• Working knowledge of general office equipment
• Time management, multitasking, and flexibility
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others.

Minimum Experience / Education:

• High school diploma. Associate or bachelor’s degree preferred.
• 2+ years of clerical, administrative, or office experience

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.

Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.