Arkansas State University-Beebe Hiring for Administrative Specialist II – Math & Science at ASU Beebe Full Time

Position Type:

Classified

Job Title:

Administrative Specialist II – Math & Science

Classification Title:

Administrative Specialist II

Campus Location:

ASU Beebe

Job Description:

GENERAL DESCRIPTION OF POSITION

ASU-Beebe is seeking an Administrative Specialist II for the Math & Sciences division. The primary purpose of this position is to assist the Dean of Math & Sciences.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. General administrative duties: Serves as point of contact for visitors, students, faculty, and staff via phone, email, and/or in-person. Supports division, faculty, and dean by answering telephone, making copies for the dean, and developing correspondence as needed. Processes mail in/out; maintains physical/digital office filing system; assists in division website content management and data requests.
2. Purchasing/budgeting/inventory: Maintains departmental accounts for ordering supplies and maintaining inventory; prepares items for submission to M & R and transfer of property; enters requisitions and receives materials; maintains P-Card; assist with inventory including supporting annual procurement efforts; assists faculty in locating resources; processes faculty/staff requests to advancement for promotional items; maintains list of loaned departmental items for checkout. Maintains copier by arranging service and supplies; prepares copier report.
3. Coordinating Division Events: Maintains dean and division calendars. Organizes, coordinates, plans, and conducts division events by securing space, equipment, food, invitations, and announcements. Facilitates recruiting events by organizing volunteers and coordinating table setup and displays. Assists division in coordinating events and functions in conjunction with other campus groups such as student services or institutional advancement. Coordinates scheduling of math and science facilities.
4. Division employee support: Supports division in onboarding new employees; makes arrangements for phone, computer, business cards, ID card, and any required training. Processes pay authorizations and overloads for faculty. Supervises student workers as needed. Supports the Dean and faculty in making travel arrangements, in preparing TR-1’s, and in submitting forms for payment. Submits trouble tickets for IT and Maintenance as requested. Submit service orders and key requests to the Physical Plant as needed.
5. Faculty and Student Support: Assists in the preparation, collection, and submission of faculty syllabi; ensures posting of office hours; maintains digital copies of course syllabi; manages classroom schedules; communicates reminders of reports and deadlines to faculty (i.e. submission of grades, attendance); receives communications for faculty absences and assists in notification to students. Directs students to appropriate faculty advisors, supports advising initiatives, facilitates open registration sessions and ensures adequate faculty advisors for student demand, utilizes Banner to support advisor, program coordinator, and dean requests for overrides, course edits, etc. and to answer student questions as needed.

Perform any other related duties as required or assigned

Required Qualifications:

The formal equivalent of a high school diploma; plus three years of office experience.

Must possess working knowledge of record keeping procedures and the ability to conduct research and compile data into report form, analyze documents to determine compliance with rules, regulations, and procedures. Knowledge of computers and software applications is required. Must be able to work independently with minimum supervision, attention to detail, strong organizational skills required.

Minimum Salary or Salary Range:

$23,800

Stand:

regularly

Walk:

frequently

Sit:

regularly

Use hand to finger, handle, or feel:

continuously

Reach with hands and arms:

regularly

Stoop, kneel, crouch or crawl:

occasionally

Talk or Hear:

regularly

Up to 10 pounds:

frequently

Up to 25 pounds:

occasionally

Does this position have any special vision requirements? Check all that apply.:

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements:

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

C3652014

Open Date:

05/05/2023

Close Date:

05/19/2023

Open Until Filled:

No

Special Instructions to Applicants:

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.
Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.