Arizona State University Looking for Program Manager (78816Br) Full Time

Program Manager
Arizona State University
Department: Center Biodiversity Outcomes
Campus: Tempe
Req ID# 78816BR

Job Description

The Center for Biodiversity Outcomes seeks a program manager who, in conjunction with center leadership, supports center operations, including administrative, project management, communications, and fundraising tasks. This role will act as the primary center liaison for partnerships and research collaborations and the main point of contact for ASU and external partners.

Full-Time/Part-Time
Full-Time

Salary Range
$55,000 – $63,000 per year; DOE

Close Date
16-May-2022

Essential Duties

Administrative:

• Manages travel for the founding director, including post-trip expense reports for the founding director, processing all necessary paperwork in compliance with university policies and procedures.
• Serves as point of contact for non-employee travel.
• Serves as events logistics coordinator, arranging and overseeing venue, AV equipment, catering, and materials. Completes pre-and post-event forms with the team, ensuring task assignment and completion for successful event execution. This position sometimes requires evening and weekend hours for events.
• Oversees the center’s archival systems (paper and digital), coordinating team members to regularly maintain their corresponding area folders
• Coordinate facility repairs and renovations.
• Maintains the center’s and the Founding Director’s calendars, as well as room reservation calendars.
• Screens phone and in-person inquiries about the center.
• Initiates and follows through on requests for technology and facility services for internal and external center initiatives

Program Management:

• Assist with single- and multi-year strategic planning by helping brainstorm, articulate, and capture center initiatives and the specific projects’ goals, metrics, and timelines in the areas of education and diversity, research, partnerships, and operations.
• In preparation to help facilitate strategic planning meetings, review and identify relevant RFPs to provide insight regarding existing initiatives and opportunities for growth.
• Develop timelines and track progress toward milestones deliverables and project completion.
• Coordinate efforts to ensure timely delivery of project outcomes.
• Take and distribute minutes and follow up with participants to ensure action items’ completion.
• Facilitate communication among teams via email, meetings, presentations, and reports.
• Act as host for visitors, work with the administrative associate to coordinate visitor schedule for meetings with ASU representatives.

Supervisory:

• Supervise interns and student workers, as needed. Completes mid-term and end-of-term evaluations and reports back to internship class coordinator while supervising interns.
• Perform activities associated with the time administration system to ensure accurate and timely recording of exceptions and positive time for direct reports.

Marketing + Communications:

• Maintain the center’s social media accounts and the center’s website composing and linking relevant and timely content while adhering to ASU’s social media best practices.
• Works with vendors and other ASU design and communication teams – in particular, the Julie Ann Wrigley Global Institute of Sustainability and the School of Life Sciences – to oversee the production and promotion of integrated communication pieces, both printed and digital.

Finance:

• Processes purchases, reimbursements, and honorariums, completing the corresponding paperwork and submitting via the financial management system as intended per ASU policies and procedures. Tracks all reimbursements for the founding director.
• Manages the CBO P-Card and completes purchases via SunRISE (Amazon, Staples).
• Monitors & reconciles budgets.
• Identifies and addresses budget irregularities (SOLS, ASUF and GIOSI accounts) and prepares financial reports for leadership.
• Interprets ASU policies and procedures and develops internal processes and training on adhering to these policies.
• Works with ASU and external partners on funds disbursement and assists internal grantees with sponsored budgets.

Fundraising:

• Works with center and ASU leadership, the ASU Foundation, and affiliated research advancement offices to identify, develop, submit and track grant and philanthropic proposals.
• Utilizes ASU-approved search engines to search for funding opportunities.
• Gathers information relating to and assists in forming connections with funding organizations.
• Provides a supporting role in co-developing proposals and proposal materials.

Minimum Qualifications

Bachelor’s degree in a related field AND five years administrative/coordination experience; OR, Master’s degree in field appropriate to area of assignment AND three years administrative/coordination experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of effective communication skills.
• Experience in work that requires organization and attention to detail.
• Experience working independently or with a team.
• Evidence in having a background and interest in biodiversity conservation.
• Experience with ASU procedural standards
• Experience in cultivating and maintaining effective working relationships
• Experience in facilitating small and large workgroups with diverse participants (students, academics, business, and non-profit professionals)
• Experience in event and meeting planning
• Experience in managing complex projects with academic and professional teams
• Experience in facilitating the identification of roles and responsibilities and ensuring understanding of expectations

Working Environment

• Climate-controlled office setting subject to extended periods of sitting.
• Visual acuity and manual dexterity associated with daily use of desktop computer;
• Ability to clearly communicate to perform essential duties.
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

Mission Statement
Our mission is to enable the discoveries and solutions needed to sustain Earth’s biodiversity in a time of rapid biophysical, institutional and cultural change.

Vision Statement
We envision a world where the diversity of life on Earth is valued and sustained for the benefit of all.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

To apply, please go to www.asu.edu/asujobs/ (Req ID# 78816BR), or go directly to: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4525151_5494