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Business Operations Specialist
Arizona State University
New Interdisc Arts & Sciences
Campus: West
77400BR
Job Description
This position is in the New College of Interdisciplinary Arts and Sciences (New College), Office of the Vice Provost and Dean. New College is located on ASU’s West Campus in Glendale, Arizona. Under the direct supervision of the Research Advancement Admin Senior, the Business Operations Specialist-Sponsored Projects (BOS-SP) will perform post-award duties for grants (and related sources of extramural funding) obtained by New College faculty and staff.
Candidates for the position will have excellent customer services skills, as well as knowledge of and experience with grant management to include post-award financial and processing activity. The role of this BOS-SP position is to be a resource to faculty, to the unit/school financial leads, to the college research advancement team and the college financial team. The BOS-SP will work with faculty principal investigators (PIs) and the unit fiscal management teams to provide seamless customer service to PIs. The BOS- SP will also ensure all externally sponsored research activities are compliant with federal, sponsor, and ASU guidelines and policies.
Salary Range:
$50,000 – $58,000 per year; DOE
Close Date:
11-April-2022
Essential Duties
Duties for this staff position include, but are not limited to:
- Serve as point-of-contact for principal investigators (PI) on post-award activities
- Coordinate, set up and monitor at-risk and cost- share accounts
- Coordinate, set up and monitor sub-awards
- Assist with the management of grant contracts and administration
- Assist with and perform grant modifications (re- budgets, changes in scope, no cost extensions, etc.)
- Assist PIs with completion of renewals and periodic reports for grant agencies
- Assist with completion of sponsor required forms and review for compliance
- Monitor reporting due dates and close out dates for active grants
- Complete administrative information reporting according to sponsor guidelines
- Monitor effort reporting
- Review grant awards to ensure charges are in compliance according to sponsoring agency/contract conditions and requirements
- Ensure ongoing compliance with all applicable regulatory and financial compliance requirements
- Support PI’s and unit financial leads on sponsor policies and regulations regarding the administration of award funds
- Monitor any compliance issues and assist in resolution
- Oversee complicated grant-related activity and transactions in partnership with unit financial leads
- Provide input on post-award process improvement and workflows
- Report on award metrics
- Create opportunities for professional development for both staff and faculty in post-award
- Support and develop opportunities and outlets for positive feedback and communication to PI’s, staff, and others, to include regular contributions to Research Advancement Newsletter.
Minimum Qualifications
Bachelor’s degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
- Knowledge of basic principles, practices and methods of grants, accounting and budgeting
- Knowledge of basic project management
- Experience in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems
- Experience in designing presentation materials
- Experience in coordinating activities and establishing priorities
- Evidence of effective communication skills
- Experience in research advancement (sponsored project/grant/proposal management/support) in a higher education setting, particularly within the post- award setting
- Demonstrated knowledge of a wide variety of sponsors with complex requirements including NSF, NIH, NIJ, DOD, DOEd, and charitable foundations
- Experience in preparing detailed documents, budgets, proposals, reports and/or related materials
- Experience in problem solving, critical thinking, and time management skills; demonstrated evidence of multitasking and ability to prioritize while producing accurate output; demonstrated evidence of meeting deadlines for multiple projects
- Experience with Microsoft Office Suite, Adobe Acrobat Pro, Drupal
- Demonstrated knowledge of ASU financial and research management tools (such as ERA, Workday, SharePoint, ASU Dashboards, Data Warehouse, Tableau, PeopleSoft)
- Experience in offering a high level of customer service
- Experience working both independently and as a member of a team
- Experience in team-building, and working collaboratively across reporting lines
- Experience with process and work-flow improvement
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
- Frequently required to stand for varying lengths of time and walk moderate distances to perform work. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
- Ability to clearly communicate to perform essential functions.
- Use of off ice equipment including calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.
- This position receives regular review of objectives.
Department Statement
This position is located at ASU’s West campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU’s New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU’s West campus.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
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ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
To apply please go to www.asu.edu/asujobs/ see Req Id# 77400
