American Physical Society Hiring for Editorial Operations Assistant at Washington, DC  Full Time

ID: 1313
Location: Remote
Department: Editorial Operations

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

Do you want to support editors reviewing and publishing new research? Then this role is for you! The American Physical Society has an opportunity for a Editorial Operations Assistant. The ideal candidate must have a sharp eye for detail, good writing, and a devotion to the highest standards of accuracy, precision and verification. Of course, an interest in physics is a plus. Does this sound like you? Apply today!

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

Responsibilities:

• Works with peers, as well as our professional and remote Editors, to manage the incoming and outgoing correspondence related to each manuscript, including entering the appropriate identifying information in our editorial database.

• Ensures confidentiality, an essential component of peer review (authors do not know the identity of those scientists reviewing their submitted manuscripts), throughout the editorial process.

• Carefully reviews incoming correspondence. Understanding the nature of each communication and accurately entering the appropriate database notation to reflect the intended purpose of the communication, facilitates the smooth progression of each task to the appropriate next stage in the process.

• Uses established procedures and tools to estimate the anticipated published length of any length-constrained article type. Communicates the results of this process to the author for necessary adjustments to be made prior to resubmission

• Checks to ensure we have secured appropriate publication rights for each article throughout the process and up to acceptance for publication. Responsible for quality assurance throughout the process.

• Fully participates in the regular review and update of the relevant Department documentation on Confluence, as well as other departmental training and supportive resources.

• ???As part of the Journal Operations team, this individual is expected to contribute to the overall success of the Department, the Journals, and the APS, demonstrating commitment to the APS Core Values and to the team.

Education: High School Diploma or equivalent required. Associates degree required. Bachelor’s degree preferred. In lieu of a Associates degree, relevant work experience may be accepted.

Experience, Knowledge, Skills, and Abilities:

• Minimum two years’ experience in high volume correspondence processing, preferably in an editorial environment

• Educational and/or professional background with emphasis on written communications preferred

• Technical skills and experience using databases and software applications

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• Minimum (accurate) keyboarding skills required and data entry experience is desirable

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• Capable of working in a high volume environment, receiving instruction from a variety of individuals and adapting to frequently shifting priorities

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• Ability to work as part of a team, as well as independently

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• Detail oriented with strong problem solving skills

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• Strong written and verbal communication skills

Travel: Position may require some business travel to attend meetings and events as directed by supervisor.

Work Environment:

Our physical offices are located in College Park, MD, Washington D.C and Hauppauge, N.Y. We are operational in most US states. We are not operational in all 50 states. The APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

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Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) – 100% employer paid
• Dental benefits: individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at [email protected].

The “Know Your Rights: Workplace Discrimination is Illegal” poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today!

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