Allegheny Science & Technology Hiring for Human Resource Specialist at Idaho Falls, ID  Full Time

Allegheny Science & Technology (AST)is seeking a Human Resource Specialist to support a Department of Energy (DOE) customer in Idaho Falls, ID. This position will be responsible for providing a full range of support services to the DOE-ID Office of Chief Counsel (OCC), DOE-ID Office of Human Resources (HR), as well as support DOE-NE/HQ as needed.

Position Responsibilities:

• Coordinate new hire orientation/onboarding.
• Submit Zeus actions for completion of Onboarding Checklist and track completion, sending reminders if needed.
• Submit new hire info and bios to IMD and NE-HQ.
• Serve as Telework/Remote Work Coordinator. Maintain and provide guidance concerning the tele/remote work plans. Participate in quarterly meetings with the DOE Tele/Remote Work Program Manager. Submit quarterly tele/remote work participation reports and annual telework recertification statistics/reports. Collect and maintain copies of tele/remote work agreements. Maintain an accurate account of employees participating in tele/remote work program. Ensure employees and Supervisors complete all required training prior to implementing a tele/remote work agreement and maintain copies of training certificates for respective employees.
• Administer DOE-ID Wellness Program. Send out quarterly emails, process forms and submit them to payroll POC for processing. Obtain/maintain finical receipts for processing and conduct spot checks of gym usage in accordance with requirements.
• Manage Thank You Award Program – maintain inventory of available gift cards and request new inventory when needed. Track all card numbers, who received, date received, and award initiators. Submit quarterly reports to payroll POC.
• Civilian Time in Service Pins – Track when service awards are due. Provide awards to management for distribution. Maintain inventory of service pins and order more inventory when needed.
• Serve as local Drug Testing Program Manager – Issue random testing notices to supervisors. Ensure employees selected for random drug test complete testing within the designated time frame. Enter testing information into the eDrug system and print the results. Send quarterly reports to the Department’s Substance Abuse Program Manager. Coordinate ad hoc random testing and new employee testing when needed.
• Process Professional Credential Reimbursements – review requests for eligibility and completeness. Submit request packages to payroll POC to process reimbursements. Maintain a log and records of expenses paid.
• Manage bus pass program – submit requests to INL contractor for new hires and newly eligible employees. Track bus pass holders/pass numbers. Collect passes from separating employees and those that no longer need a pass.
• Maintain position description library, ensuring that all current position descriptions are held and updated when changes, promotions, reassignments, separations, etc. occur.
• Maintains Human Resource Division Home Page on the DOE-ID Office Intranet. Coordinates with Information Management Personnel and appropriate HRD staff to develop, revise, and update HRD-related information.
• Prepare reports for managers of DOE-ID and DOE-NE/HQ as needed. This includes gathering, analyzing, organizing and presenting information and data in a logical, persuasive manner.
• Read, understand and bring to management’s attention items requiring attention from the variety of data and reports sent to the office for action.
• Prepare and maintain word processing, spreadsheets, databases and/or other software files and information on behalf of the contractor and DOE-ID management; organize and maintain departmental files in accordance with applicable procedures.
• Thorough and timely collection, dissemination, storage and disposition of program/project information, in addition to comprehensive communications and information distribution, planning and performance/ achievement reporting, and other administrative information management and dissemination as appropriate to successfully complete the activity.
• Review DCSA investigations contained within Personal Security files to assist with Administrative Review hearings. Per DCSA requirements, a favorably adjudicated “Q” clearance is required to access background investigations.

Position Requirements:

• High School Diploma.
• Minimum of five (5) years of related experience.
• Candidate must have good written and communication skills.
• Working knowledge of word-processing and integrated software applications.
• Management and organizational skills and ability to perform detail-oriented work.
• Ability to obtain a Security Clearance.

Desired Skills:

• Associate’s degree in a related field preferred.
• Experience working in a DOE environment is preferred.