AE Hiring for Office/HR Administrator Job at Pittsburgh, PA Full Time

AE7 Pittsburgh is looking to create a new position in the office for an individual that would enjoy oversight of the office’s day to office administration responsibilities as well as handle HR related tasks and confidential information. This position would work closely with the office Principal and Financial Administrator but interact with the full office of staff. Candidates should have a welcoming personality and enjoy multi-tasking assignments and responsibilities and want to grow in their career and future with AE7. The following outlines the overall ideas of the responsibilities of the position:

Job Description Elements:

General Office Responsibilities:

• Collect, sort, distribute mail
• Reception / answer phones / welcome clients, consultants, etc.
• Coordinate internal seminars and meetings as needed, professional liability training for staff, consultant lunch n’ learns, holiday lunch etc.
• Welcome guests / clients for meetings and visits
• Review shared calendars for all conference rooms and confirm meeting requests
• Take inventory of office supplies and place orders as needed
• Take inventory of kitchen / coffee supplies and place orders as needed
• Handle maintenance requests for printers / plotters and collect readings to forward to vendors
• Schedule FedEx / mailing shipments
• Order business cards
• Maintain office library resources
• Maintain conference room schedules / tidiness

HR Responsibilities:

• Keep documents up-to-date and distributed to staff
• New employee on-boarding, welcome packs and email blasts
• PTO tracking / approval / calendar update
• Employee annual review scheduling / tracking
• Keep handbook and other documents up-to-date
• Assist with recruiting for various positions
• Assist with benefit policy renewals and policy evaluations
• Point of contact for staff for HR / Benefit / 401k queries and modifications to their benefits
• Monitor staff PTO allocations and accrual
• Office announcements
• Payroll processing assistance with 3rd party administrator

Executive Admin Responsibilities:

• Perform basic bookkeeping / clerical duties
• Assist with travel / accommodations
• Negotiate with office vendors
• Conduct research
• Other

Job Qualifications:

Minimum Requirements:

• Minimum of 2 years in Higher Education and/or 3 years’ experience in similar position with similar responsibilities
• Proficiency with Microsoft Office Software such as Word and Excel.
• Some experience with HR skillset

Desired Skills:

• Able to multi-task in a self-directed environment
• Excellent oral and written communication skills
• Strong interpersonal and customer service skills
• Organized, detail oriented and follows-through
• Interest to grow and develop in this position

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Pittsburgh, PA 15222: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location