Accreditation Council for Graduate Medical Education Looking for Associate Executive Director, Institutional Review Committees Full Time

Job Title:

Associate Executive Director, Institutional Review Committees

Department:

Sponsoring Institutions and Clinical Learning Environment Programs 

FLSA Status:

Exempt

Reports to:

Executive Director, Institutional Review

The following describes the various aspects of the
designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.

Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment
sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Manages
the day-to-day flow and execution of work for the assigned Review/Recognition Committee(s) and acts as liaison between the committee and
relevant Sponsoring Institution leadership and staff. Serves as a resource to the graduate medical education (GME) community regarding
committee decisions and interpretation of requirements for Sponsoring Institutions. Prepares meeting materials for the committee and
analyzes annual data and reports. Monitors reviewers’ recommendations for adherence to the applicable ACGME requirements, policies, and
procedures. Drafts letters of notification and ensures proper resolution of committee and Sponsoring Institution requests. Collaborates with
staff members on multiple internal committees to improve department processes and operations. Participates in efforts to ensure consistency
and accuracy of data housed in the Accreditation Data System (ADS) and maintains full proficiency in system use. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Manages Review/Recognition Committee meeting preparation,
  including agenda development, preparation and electronic dissemination of meeting materials, timely completion of reviews, meeting
  logistics, etc. 
• Analyzes and evaluates the annual Sponsoring Institution data and recommends appropriate follow-up to
  leadership. 
• Monitors reviewer findings and recommendations for consistency and adherence to accreditation/recognition
  requirements and refers identified issues to the Executive Director and Committee Chair.
• Manages the post meeting duties associated
  with Review/Recognition Committee meetings, inclusive of, but not limited to updating the Sponsoring Institution status and composing and
  disseminating letters of notification to external stakeholders to communicate the committee(s)’ accreditation/recognition decisions
  and the required Sponsoring Institution actions.
• Reviews all committee decisions to ensure fairness and consistency in the
  application of standards.
• Manages communication with Sponsoring Institutions, including requesting information and responding to
  questions related to committee decisions and the applicable ACGME requirements; reviews and ensures appropriate disposition of
  non-accreditation/interim Sponsoring Institution requests
• Manages the process of development, revision, and dissemination of
  specialty/subspecialty/recognition requirements, Frequently Asked Questions, application forms and other resources for the assigned
  committee(s). 
• Drafts and compiles data and information for various committee reports (e.g., Monitoring Committee
  self-study).
• Manages the recruitment and selection process for Review Committee members and participates in onboarding and training
  of new members as well as ongoing committee member activities.
• Prepares and/or delivers instructional presentations to GME
  audiences/stakeholders as assigned.
• Serves on various internal work groups and committees to support the monitoring and improvement
  of department processes and operations. 
• Drafts or provides input into the development of assigned Review/Recognition
  Committee(s) annual budgets.
• Develops and maintains the assigned web content and online resources.
• Other duties as
  assigned.

SUPERVISORY RESPONSIBILITY

Supervises, directs, and evaluates assigned staff members.
Supervisory functions include: making hiring and termination decisions; prioritizing assignments and directing work; developing and
overseeing employee work schedules and approving time away from work; providing and/or facilitating employee training and development;
approving/processing employee concerns and problems and counseling or disciplining as appropriate; completing employee performance
appraisals; determining or making recommendations regarding new hire salaries and salary changes; and acting as a liaison between employees
and Management.

QUALIFICATIONS

Minimum

• Bachelor’s degree
  in a relevant field of study. 
• Five years’ experience in graduate medical education, accreditation, academic or health
  care related settings. 
• Two years’ previous experience at the lead or supervisory level in a graduate medical education,
  educational, accreditation, or health care related field.
• Proficiency in all components of Microsoft Office and the ability to
  learn and apply new software programs. 

Preferred

• Master’s degree in a relevant field
  of study. 
• Five to seven years of previous experience as a Senior Accreditation Administrator or as a manager of multiple
  ACGME-accredited residency/fellowship programs. 
• Advanced knowledge of accreditation and/or recognition processes and
  interpretation of relevant accreditation standards and requirements. 
• Knowledge of the ACGME Accreditation Data System
  (ADS). 

REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES

• Excellent interpersonal, verbal, and
  written communication skills.
• Strong attention to detail and expert follow-up skills.
• Ability to process existing and new
  information and apply information to novel situations.
• Ability to use, disseminate, and interpret data in reports.
• Skilled
  in working under tight timelines and comfortable balancing multiple projects and priorities simultaneously.
• Ability to apply and
  use meeting technology, including virtual meeting technology, to facilitate in-person, virtual, and hybrid meetings, as well as educational
  sessions and other communications.

WORK ENVIRONMENT/CONDITIONS

• This position is based in a
  typical office environment with no specific or unusual physical or environmental demands. 
• Most of the work performed is
  normally done in the ACGME office and/or home office with the typical physical demands of an office environment.