Miami Dade College Looking for Secretary IV, Campus President’s Office Full Time

Job ID: 1005559
Location: Eduardo J. Padron Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Details:

Job Family:
STAFF-Support Non-Exempt (SNE)
Grade: 12
Salary: $20.59 – $25.74
Department: Campus President’s Office
Reports To: Campus President
Closing Date:
July 31, 2023
FLSA Status: Non-Exempt
First Review Date: June 15,
2023

Job Summary:

This position provides advanced and
complex administrative level support to the Office of the Campus President.

Duties &
Responsibilities:

• Oversees office operations, works with campus support staff, and provides support
  accordingly
• Prepares on-line payrolls
• Handles highly sensitive and confidential information
• Monitors and maintains
  official campus records
• Plans and schedules meetings and campus wide events
• Types correspondence and assists in compiling
  reports for internal and external distribution
• Handles direct inquiries from the public, faculty, students, and staff and follows-up
  with appropriate action
• Completes special projects as assigned
• Answers telephone, screens callers, relays messages and
  greets visitors
• Maintains and distributes office supplies
• Produces electronic information by transcribing, formatting,
  inputting, editing, retrieving, copying and transmitting text, data and graphics
• Makes decisions regarding dissemination of
  information, screening of visitors and deferral or immediate action in absence of supervisor
• Assists with supervision of student
  assistants including work assignments
• Performs other duties as
  assigned

Duties & Responsibilities:

• Associates degree from a regionally accredited institution and four (4) years of progressive office
  experience as a secretary.
• Knowledge and understanding of College organization, goals and objectives, and policies and
  procedures.
• Knowledge and commitment to the college mission.
• Knowledge of current technical developments/trends in area of
  expertise.
• Excellent organizational and communications skills (both oral and written).
• Knowledge of PC applications and
  solid computational skill.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals
  and constituencies in a diverse community.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from top management, groups of managers, clients, customers,
  and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only
  limited standardization exists.
• Ability to read, analyze, and interpret common scientific and technical journals, financial
  reports, and legal documents.
• Ability to work with user communities of diverse backgrounds and skill levels.
• Ability to
  work in a multi-ethnic and multi-cultural environment with students, faculty, and
  staff

Preferences:

Certain servicemembers
and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job
vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this
job vacancy and are encouraged to apply for the positions being filled.

Essential
Position:

• This function/position has been designated as essential. This means that when the College is
  faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to
  protect, recover, and continue operations at the College.

Additional
Requirements:

The final candidate is to successfully complete a background screening and reference
check process.: